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Exempt vs. Non-Exempt

Read a summary of time reporting requirements for exempt vs. non-exempt employees.

Payroll title determines how employees will complete a timecard. Employees are classified as EXEMPT or NON-EXEMPT according to the Fair Labor Standards Act (FLSA), which governs minimum wage and overtime provisions.

To find out your payroll title classification go to the Title and Pay Information look up tool.

Exempt Employees

  • Are paid an established salary and are expected to fulfill the duties of their position regardless of hours worked.
  • Are not eligible to earn overtime or compensatory time off.
  • Are expected to work a minimum of 40 hours per week.
  • Are required to complete a timecard.
  • Report use of vacation, sick, or other leave in full days ( 8 hrs per day or  full day alternate schedule)
  • Are paid on a monthly basis.

Non-Exempt Employees

Salary Roll or Positive Time
  • Are paid for actual hours worked and on pay status.
    • Salary roll (Sub 1) employees are paid an established salary and report time on leave.
    • Positive Time (Sub 2) employees report all hours worked and time on leave.
  • Are required to complete a timecard.
  • Are eligible for overtime pay or compensatory time.
  • Earn overtime for work exceeding of 40 hours per week on pay status or in accordance with bargaining unit agreements.
  • Use premium rate for actual hours worked over the 40 hour /week threshold or in accordance with bargaining unit agreements.
  • Will have overtime compensation either accrued or paid as indicated by the election form completed by the employee.
  • Must have overtime and leave time approved in advance by supervisors.
  • Are required to take an unpaid meal break in accordance with policy.
  • Are paid on a bi-weekly basis.

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