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How to Add Freight Costs to Existing Inventorial Equipment

Follow the steps below to add freight costs to an existing piece of inventorial equipment.

Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through CAMS (Campus Asset Management System) and through UCSD's financial system.

For more information on inventorial equipment, see Equipment Management Basics.

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1. Submit the freight bill for payment.

See How to Process Freight and Commercial Transportation Bills.

Note: Write the purchase order number for the equipment on the freight bill.

2. Notify Equipment Management.

  • E-mail Equipment Management with details of the change order from the PO Report in Financial Link. (You can e-mail directly from CAMS by clicking Support at the top of the screen.
  • Equipment Management will update the Asset per the details of the e-mail.

3. Confirm that the value of the freight has been added to the equipment in your inventory.

Check CAMS to see that the equipment's record reflects an increase in value by the dollar amount of the freight.

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