Deficit Policy
Learn about the Financial Deficit Policy
What the Financial Deficit Policy requires, and how to monitor and resolve deficits in your unit.
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Looking for carryforward target ranges or the Days Fund Balance Report? See Carryforward Balances & Days Fund Balance.
Financial Deficit Policy
UC San Diego receives financial support from many external stakeholders and has a stewardship responsibility to its students, patients, and donors, as well as to federal, state, and private funding agencies and the public. That stewardship includes prudent management of the resources entrusted to the University and to the Administrative Officials in each Financial Unit.
All Financial Units are expected to meet their financial needs within their overall available funding. Financial Deficits should not occur, and when they do, they must be remedied immediately. The appropriate resolution differs by Fund and circumstance.
Key requirement
Units may not carry over Financial Deficits exceeding $100,000 without a deficit resolution plan approved by the Department Chair/Designee and Dean/Vice Chancellor.
How deficits are measured
Financial Deficits are first identified by Financial Unit and Fund. In some cases, balances must also include the Project segment, which captures business categories. Deficits for the following are measured at the Project segment:
- Sponsored Research Project Awards
- Capital Construction Projects
- General Projects, including operating Recharge Activities, Auxiliaries, Service Agreements, and Faculty start-up and portfolio, among others
Read the full policy: PPM 300-2, Financial Deficit Policy
Deficit Reports & Guidance
Where to find the reports: reports.ucsd.edu › Budget and Financial Management Reports Panorama dashboard
- Financial Deficit Report – Operating Funds: deficit balances on Core Funds, Unrestricted Funds, and Gift Funds.
- Financial Deficit Report – Sponsored Projects: deficit balances on Sponsored Projects in PPM.
Resolving deficits