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How to Publish Videos to the Media Gallery

Here's how to make a video visible in the Media Gallery of your course(s).

In Canvas, there are two main ways to make your videos in "My Media" visible to your students: publishing them and embedding them. In this tutorial, we'll tell you how to publish your videos.

What Does it Mean to "Publish" a Video?

Publishing a video is an action you can take to select a video within "My Media" and add it to the Media Gallery of one or more of your courses. Doing so makes it visible to all members of the course, but only if they click on and visit the Media Gallery. Once published, students can watch the video, add comments, access any attachments you've added to the video entry, and download it (if you've enabled downloads for that video).

Because the videos are only available in the Media Gallery, you'll need to alert your students that they're there. If you'd like to have your videos within your module structure, you'll want to read our instructions on how to embed a video. Note that you can both publish a video and embed it somewhere. For more information on the distinction between publishing and embedding, open the appropriate drawer below.

There are several different places in Canvas where you can publish a video, and we'll address each of them in the drawers below:

  1. Publishing it from your list of media in "My Media"
  2. Publishing it from the video's "media" page (where you watch the video)
  3. Publishing it from the video's "edit" page (where can edit a variety of things about your video)
  4. Publishing it from the Media Gallery of the course in question

Whys, Requirements, Caveats

Why You Might Want to Publish a Video to a Media Gallery

  • You want students to see your video in the Media Gallery
  • It's the quickest way to make videos visible to your students
  • Students will be able to see any description, tags, etc. you enter
  • You can attach files for download to the video (e.g. a copy of the presentation

Prerequisites

  • A video in "My Media" for which you are the owner or co-publisher

Caveats

  • All videos published to a course can be seen by students in the Media Gallery
  • Be aware of copyright issues in your video now that it is being made public
  • If you're listed as the instructor on many courses, several publication methods may be unwieldy due to the lack of search/filtering functionality

Publishing vs. Embedding

There are two terms that Canvas uses to describe at the highest level how to present media to your students: publishing them and embedding them.

Publishing a video allows it to be seen in the "Media Gallery" by your students.

When videos are "published," they are made visible to students in the course(s) you specify and will show up in your students' "Media Gallery" within the course. Without embedding them within a piece of instructional material, however, this will be the only place they can find your videos. If you want your students to watch the videos, you will need to direct them to their Media Galleries.

Embedding a video inserts it into a piece of instructional material in one of your modules, such as a page, an assignment, or a discussion board post.

When videos are "embedded," they are inserted into the piece of instructional material you have specified. Videos can be embedded into any piece of instructional materials that use the rich text editor, such as pages, assignments, or even quizzes.

Our Recommendation

Publish AND embed your video.

  • Embed your videos into instructional materials within your course, so you can take advantage of other features of instructional material (such as due dates).
  • Publish your videos to your course as well, and take time to leverage playlists to organize them in the Media Gallery for students in helpful ways (e.g. by topic, by module, etc.)

While either approach will make your videos visible to your students, your choice should align with your overall approach to your course's design.

Comparison
Presentation Method Advantages Disadvantages
Publishing
  • Less time to make videos visible in your course
  • More video options are visible to the student (download option, comments, etc.)
  • No ability to leverage Canvas pedagogical functions (due dates, etc.)
  • Do not automatically show up as entries in any of your modules - only in "Media Gallery"
Embedding
  • Videos show up in your modules
  • Can leverage Canvas pedagogical functions (due dates, etc.)
  • Requires a little extra work to embed rather than just publish
  • Embedded videos don't automatically appear in the course's Media Gallery

Embedding and publishing videos each have advantages and disadvantages, but it's important to note that you can do both! That way you can drop a video into one of your modules AND have the video in the course's "Media Gallery."

Method 1: Publishing from the "My Media" List

This method is particularly handy if you want to publish several videos at once to the same Media Gallery.

  1. Within Canvas, click "My Media" in the left navigation.
  2. Find the video you'd like to publish and click the checkbox on the left side of its row. (Note that you can click multiple checkboxes in "My Media" to publish more than one video at a time to a course.)
A screenshot of a piece of media in the main "My Media" list, with the checkbox checked and circled. A screenshot of the menu that appears when clicking "actions," with "publish" circled.
  1. Scroll to the top of the screen and click "Actions."
  2. Select "Publish" from the list that appears.
  3. On the subsequent screen, click the radio button for "Published."
  4. After your list of courses populates below the radio buttons, check the box next to the course(s) where you'd like students to see the video.
  5. Click "Save."
Your video will now appear in the Media Gallery of the course(s) to which you published it.

Method 2: Publish from the Player Page

You can also publish a video from the page where you can view the video, also known as the "player page."

  1. Within Canvas, click "My Media" in the left navigation.
  2. Click on the title or thumbnail of the video you want to publish.
  3. On the video's details page, click "Actions" on the right side of the screen.
  4. Select "Publish" from the pull-down menu.
  5. Select the radio button for "Published."
  6. After your list of courses populates below the radio buttons, check the box next to the course(s) where you'd like students to see the video.
  7. Click "Save."

Your video will now appear in the Media Gallery of the course(s) to which you published it.

A screenshot of the media page, with the "actions" menu open and "publish" circled.

Method 3: Publish from Edit Page

You can also publish a video on the page where you can edit all aspects about your video (the captions, collaborators, chapters, etc.).

  1. Within Canvas, click "My Media" in the left navigation.
  2. Find the video you'd like to publish and click the pencil icon on its row.
  3. Under the video preview, click the "Publish" tab.
  4. Select the radio button for "Published."
  5. After your list of courses populates below the radio buttons, check the box next to the course(s) where you'd like students to see the video.
  6. Click "Save."

Your video will now appear in the Media Gallery of the course(s) to which you published it.

A screenshot of the "edit details" page, with the "publish" tab, the "published" radio button, a course checkbox, and the "save" button circled.

Method 4: Publish from a Media Gallery

This method can be particularly useful if you're publishing a number of videos to one course, or if you're struggling with the other methods because you're listed as the instructor on so many courses.

  1. Within Canvas, enter the course in question and click "Media Gallery" in the left navigation that appears.
  2. If you've created playlists for this course, be sure to select the "Media" tab at the top of the screen.
  3. Click the "Add Media" button.
  4. Click the checkboxes next to all the videos you want to add to this course's media gallery.
  5. Click "Publish" at the top right of the page.

A screenshot of the Media Gallery with the "publish" button circled.

How to "Unpublish" a Video

Removing a video from a course's Media Gallery is easy, and the steps to do so are largely the same as publishing it.

  1. Within Canvas, enter any of your courses and click "My Media" in the left navigation that appears.
  2. Find the video you want to "un-publish," and click the pencil icon on its row.
  3. Click the tab labeled "Publish" underneath the video preview.
  4. Uncheck the box next to the course from which you want to remove the video.
  5. Click "Save."

Notes on Unpublishing Videos

  • If you want to remove your video from ALL courses to which it's published, click the "private" radio button instead of de-selecting all the courses.
  • You can unpublish multiple videos by clicking checkboxes next to multiple videos in your main list of videos in "My Media," clicking "Actions" at the top of the screen," and selecting "Publish" from the pull-down menu that appears.

Frequently Asked Questions

Use the list below to jump to an answer.

Will students be able to download my video if I publish it?

Answer: No. It will only appear in the Media Gallery.

If you elect to publish your video to a course, it will only make it visible in the Media Gallery. Students are only able to download your video if you specifically enable downloads, which you can learn how to do in our documentation on how to enable downloads for your videos.

Is there any way to filter the courses you can select when you publish your video?

Answer: No.

If you’re listed as the instructor on a lot of courses, it can get quite unwieldy to publish your course if following methods 1, 2, or 3 above. We and other schools have submitted requests for this functionality, but in the meantime, if you’re struggling to find your course in your list of options, follow method 4 above.

I published my video, but I and my students can’t watch it in the Media Gallery. What do I do?

Answer: Un-publish the video (make it “private”) and then re-publish it to the course.

Sometimes something gets wonky with publishing videos to a Media Gallery. What often happens in these instances is that the video entry is visible in the Media Gallery, but when someone clicks on it they get an “access denied” error. Particularly if you’re getting the same error, just un-publish or re-publish the video (i.e. make it “private” and then publish it back to the same course). If this doesn’t work, drop us a line at kaltura@ucsd.edu.

Does publishing a video to the Media Gallery count towards my 4.3 GB "files" quota?

Answer: No.

You have unlimited file size and storage limits with Kaltura. When you publish a video, all you’re really doing behind the scenes is adding it to a list of videos that are visible to students in the Media Gallery.

Have questions about video? Contact the Multimedia Services team at kaltura@ucsd.edu.