Skip to main content

System Status: 

How to Replace a Video

Want to replace a video file so you can keep all the data you've entered about the video? Read below to find out how.

Unlike some other video services - most notably YouTube - Kaltura allows users to replace the video source behind an entry. This allows you to preserve all of the metadata (title, description, tags, etc.). This can be particularly handy if you've embedded the video, since replacing the video will prevent you from having to re-embed it.

Whys, Requirements, Caveats

Why You Might Want To Replace a Video

  • You need to upload a new version of a video, but don't want to lose metadata or edits you've made
  • Your video is embedded on a webpage or within a piece of instructional material and you don't want to have to re-embed it


  • A video uploaded and completely processed
  • A video file on your computer to replace the old video


  • Your captions may need to be edited to be accurate


  1. Within Canvas, click "My Media" in the left navigation.
  2. Find the video in question and click the pencil icon on the right side of its row.
  3. Click the "Replace Media" tab under the video preview.
  4. Click "Choose a file to upload."
  5. Select the video on your computer that you want to upload.
  6. Wait for the upload to complete, then click "Approve Replacement."
    You'll see a message at the bottom of the screen that indicates that your media is being processed.

A screenshot of a video's "edit details" page in Canvas, with the "replace media" tab circled and the "choose a file to upload" button circled.

Notes on Replacing Videos

  • It may take a bit. Your replacement video may not be available for viewing immediately after replacement, as Kaltura analyzes and possibly transcodes the new video file.
  • Your captions may need to be updated. Depending on how much you did to your video, it's likely you'll need to update/replace your caption file. Check out our instructions on how to request and/or edit captions if you need a refresher.