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How to Add YouTube Videos to “My Media” in MediaSpace

Interested in adding a YouTube video “My Media” in MediaSpace? Here’s how.

Kaltura allows users to add YouTube videos to their "My Media." While this doesn't actually upload the video, it does allow you to keep the video in your library, so to speak.

What to Know About Adding YouTube Videos to "My Media"

  • No Kaltura machine captions are added. Because there/s no actual file added to "My Media," machine captions will not be requested for the YouTube video. You can, however, utilize whatever captions are available on YouTube.
  • No flavors are created. Similarly, because no file has been added, Kaltura won't generate multiple quality levels for the entry behind the scenes.
  • You can edit the title and description. Though Kaltura will paste what's in YouTube by default, you can change it.
  • You can't make cuts. You aren't able to use the editor to make any cuts to the video.
  • You can't download the video, or enable downloads.
  • In-video quizzes are possible. Interestingly, you can add in-video quiz questions to YouTube entries.

Whys, Requirements, Caveats

Why You Might Want to Add a YouTube Video to "My Media"

  • It's a handy way to "bookmark" a YouTube video that you intend to use in your Canvas course(s)
  • You can create your own title and description to show on the player page


  • A public YouTube video URL (note that this method may work for "unlisted" videos in YouTube, though Kaltura claims not to support that)


  • The video isn't actually "uploaded" to your library - it's more like it's been added as a library entry or reference
  • Some Kaltura features aren't available for YouTube videos added to Kaltura, such as machine captioning, making cuts using the video editor, downloading the video, or enabling downloads for others
  • Surprisingly, you ARE able to create in-video quizzes based on YouTube videos added to Kaltura

How to Add a YouTube Video to “My Media”

Within MediaSpace, you're able to add YouTube videos to "My Media" and then elect to publish or share them. The process is pretty straightforward.

  1. A screenshot of the "Add New" menu. Go to YouTube, find your video, and copy its URL.
  2. If you’re not already logged into MediaSpace, go to, click "Guest" at the top right of the screen and select "Login." Enter your active directory credentials. The screen will refresh and "Guest" at the top of the screen will be replaced with your name.
  3. Click "Add New" at the top of the screen, and select "YouTube."
  4. On the subsequent page, paste in the URL of the YouTube video you want to add.
  5. Click "Preview." Wait for the narrow progress bar at the top of the screen to finish its animation. (It might be difficult to spot.) Video details should populate below.
  6. Edit any of the information that has auto-populated the page (such as name, description, and tags).

Tip: Consider Adding Tags

Within "My Media," Kaltura doesn't offer a folder-like organizational system. Instead, they offer "search and filter" functionality, like you may have seen in the GMail web application. For this reason, taking a moment to add a few tags to your video can be really helpful, particularly when your list of media in "My Media" is very long.

So consider developing a tagging system that will enable you in the future to easily find your media. For example, you might tag a video with english101 and fall2020 to make it easier to find later.

  1. Click "Save" at the bottom of the screen.

Now the video is in "My Media."

Have additional questions about video? Contact Multimedia Services at