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System Status: 

Renovation and Renewal Services

The Project Management group manages deferred maintenance projects and construction projects less than $1 million, including building renovations, rehabs and space re-purposing.

room renovation

Design & Development Services and Capital Program Management manage projects that exceed $1 million, including all Health System projects as well as new construction and major renovations.

See our Featured Projects (PDF)

Project Status

MyConstructionProjects, UC San Diego’s Construction Project Dashboard, is a user-friendly tool that provides the most current information about your major and minor capital improvement projects. Anyone who has Single Sign-On access can use this tool.

Renovation Services

We offer a full range of construction services for renovation and alteration to ensure that campus buildings are safe, accessible, efficient to maintain and contribute aesthetically to the campus.

To guide you through the process, Facilities Management services include:

  • Project planning and feasibility
  • Design review, including all code and CEQA compliance
  • ADA compliance evaluation, including landscape
  • Contract management, including competitive bid process
  • Construction management and inspection
  • Construction project closeout and warranty management

Types of Projects We Manage

Renovations

  • Wet/Dry Labs
  • Instructional Space (classrooms, lecture halls, etc.)
  • Restrooms
  • Administrative Office Areas
  • Retail Locations

Deferred Maintenance

  • HVAC & Plumbing System Replacements
  • Electrical System Replacements
  • Exterior Building Envelope Restoration
  • Elevator Modernizations
  • Building Systems and Controls
  • Roadway Repairs
  • Roof Replacements

Energy Reduction

  • HVAC System Conversions
  • LED Lighting Retrofit
  • Battery Storage

Other

  • Fire Alarm & Sprinkler System Installations/Upgrades
  • Exterior Hardscape & Retaining Structures
  • Parking & Traffic Improvements

Note: Every construction, renovation, alteration, maintenance or utility change at UC San Diego — no matter how small — must comply with state and local building codes, University of California and campus policies, handicap access guidelines and safety regulations, along with environmental mitigation measures required by the California Environmental Quality Act (CEQA).

Project Manager Responsibilities

A project manager is assigned to each renovation or alteration project. The project manager oversees the detailed coordination of your job and serves as your primary contact. Project managers resolve conflicting concerns of groups affected by campus construction and maintenance work, including customers, contractors, maintenance and parking staff, code and life safety authorities, people with disabilities, Environment, Health & Safety and Information Technology Services.

Project managers are responsible for:

  • Keeping customers informed of progress throughout the project lifecycle
  • Scoping and planning
  • Managing qualified design professionals (architects and engineers)
  • Obtaining project approvals from the university (Design Development Services, Campus/Community Planning Committee, Design Review Board, Open Space Committee, EH&S, etc.) and public agencies (CEQA, California Coastal Commission, City of San Diego, San Diego County, etc.)
  • Selecting and supervising the appropriate construction bidding process
  • Managing contractors
  • Overseeing project inspections
  • Providing follow-up service after occupancy as needed

See the Project Management Team.

Hourly Recharge Rates

  • Assistant Director (66% of time): $175
  • Project Management Supervisors (100% of time): $140
  • Project Managers (100% of time): $128
  • Contracts Manager (as needed): $125
  • Administrative staff (100% of time): $65

Construction Process

Minor Capital Project Lifecycle

Minor Capital Projects ($35,000 – $1,000,000)

Project Concept

Faculty/Staff member presents a construction or renovation project idea to their Vice Chancellor area representative for approval to proceed with the project request.

Project Request

Client submits a project request using the Facilities Management customer portal. If you need assistance submitting a request, see How to Request Facilities Management Services.

Project Approval

Design

  • Client participates in further development of the design to ensure functional and space needs are achieved.
  • Facilities Management
    • Schematic Design:
      • Establishes functional scope and space plans
      • Refines project target budget and schedule
    • Design Development:
      • Refines design concept in terms of architectural, electrical, mechanical and structural systems
      • Determines total project target budget and schedule
      • Processes Minor Capital Improvement Budget and schedule
    • Construction Documentation: Produces working drawings, specifications and bidding documents

Agency/Bidding

  • Client: Reviews design documents and material/ equipment selections, to the best of their abilities, for conformance with the desired project scope and communicated progress to Vice Chancellor area representative.
  • Facilities Management
    • Ensures design documents are reviewed and permitted by applicable agencies
    • Prequalifies bidders
    • Conducts bidding
    • Awards contract to successful bidder

Construction

  • Client
    • Attends scheduled Owner/Architect/Contractor meetings (OAC)
    • Communicates progress of scope, schedule and budget to designated Vice Chancellor area representative
    • Helps to coordinate furnishings and move-in process
  • Facilities Management
    • Notifies contractor to begin work
    • Monitors the project until construction is completed
    • Ensures inspections are performed during the course of construction
    • Issues Certificate of Substantial Completion and Certificate of Occupancy

Occupancy

  • Client directs move-in of equipment, operations and staff.
  • Facilities Management
    • Continues to work with the contractor to resolve punchlist and warranty items
    • Conducts post-occupancy commissioning — removal of furniture, fixtures and equipment, cleaning and re-keying

If you have questions about the minor capital project process, contact Harley Crace, (858) 534-0309, Assistant Director of Project Management.

Project Management Team

See the Org Chart

David Belanich

David Belanich, AIA, Pre-Design Manager 
(858) 534-0572

David has lived in San Diego his entire life. He has a Bachelor’s degree in accounting from San Diego State and a Masters of Architecture from the NewSchool of Architecture & Design. He joined UC San Diego in 2015 as a Project Manager and became the PreDesign Manager in 2016. In addition to being a licensed Architect, David is an award-winning furniture designer, enjoys sailing and cycling, and is working to convert his house into a carbon neutral dream home for him and his wife.

Aaron Cooley

Aaron Cooley, P.E. Project Manager/Inspector (Consultant)
(619) 550-7136

Aaron is a proud San Diego State graduate  who earned a B.S. in Civil Engineering and an M.S. in Structural Engineering. He has worked as a construction inspector since the late 1990’s, managing inspection companies in San Diego and Hawaii. He began managing projects for UC San Diego in 2017. In a previous life, Aaron traveled the world in a rock band, performing shows across the U.S. and Europe and has even taken the stage at UC San Diego’s own Che Café. These days. when he’s not working, he enjoys laughing at himself, competing in Iron Man events, Jeeping and running a record label with his friend, Burt.

Harley Crace

Harley Crace, Assistant Director
(858) 534-0309

Harley grew up in Indiana and attended Purdue University where he majored in Construction Management. He started at UC San Diego in 2011 as a Project Manager and became the Assistant Director in 2014. Prior to his time at the university, he worked as a Project Manager for a large General Contractor. In his spare time, he enjoys working on projects around the house and watching Purdue football and basketball games.

Doug Darois

Doug Darois, Project Manager Supervisor for Tenant Improvements
(858) 534-1517

Doug joined the military as a teenager and served as a Navy Diver in San Diego. After leaving the Navy, he decided to pursue a career as an electrician, steadily increasing his responsibilities to lead electrician, estimator, Project Manager and eventually the San Diego Regional Manager for a large electrical contractor.  In 2016, Doug joined Facilities Management as a Project Manager and was promoted to Supervisor in 2017. Doug has many talents and he loves building machines, metal fabrication, computer programming and great food. 

Sam Farmer

Sam Farmer, Project Manager
(858) 265-5474

Sam hails from the Garden State, New Jersey. He was an undergrad at the University of Vermont and obtained a Masters of Architecture from the NewSchool of Architecture & Design in San Diego. Before joining UC San Diego, Sam owned a LEED consulting firm where he consulted on UC San Diego projects for more than eight years. He loves living in San Diego and enjoys spending time with his wife, working with his hands and surfing. 

Mark Gaus

Mark Gaus, Project Manager
(858) 822-5124

Mark began his professional career in the construction trades and owned his own residential construction company. In 2011, he joined the UC San Diego team and takes great pride in the work he does here. Outside work, Mark is a master finish carpenter and has a passion for fishing and golf. 

Carrie Haubenestel

Carrie Haubenestel, Project Administrator
(858) 534-6924

Carrie was born and raised near Tampa Bay and attended the University of South Florida where she majored in Communications. After college, she worked as an educator and helped with the family Tool and Dye business until trading tropical Florida for San Diego’s Mediterranean climate. Carrie’s career at UC San Diego began in the Contract’s group at Capital Program Management and in 2019, she transitioned into an administrative role with Facilities Management Project Management. Outside of work, you can find her practicing yoga, baking, organizing events and parties, reading, watching movies, or dining out with friends.

Jim Hennelly

Jim Hennelly, Project Manager Supervisor for Deferred Maintenance
(858) 534-3914

Jim grew up outside Boston, Massachusetts (Go Pats!) and graduated with a bachelor’s degree in Building Construction Technology from Wentworth Institute of Technology. After graduating, he left the snow and Boston behind to pursue a Project Management career in Southern California. Over the years, Jim has worked for General Contractors and owned a public works construction company for nearly a decade. When time allows, Jim enjoys cracking jokes with his friends, creating excel spreadsheets and kayak fishing in San Diego’s coastal waters.

Gerald Hernandez

Gerald Hernandez, Project Manager
(858) 822-5620

Gerald is a former Marine and has worked at UC San Diego since 1991. He began his career in the Facilities Management Metal Shop and also owned his own sheet metal company (G2G Metalworks) where he liked to joke about “metaling in everyone’s business.”  In 2011, he transitioned from the Metal Shop into his current Project Manager position. Outside work, Gerald likes to spend time with his lovely wife Christina, and young son AJ, gardening and boxing.  

Joan Kingery

Joan Kingery, Contracts Administer
(858) 534-7744

Joan moved to San Diego from Wisconsin in 1985 in search of warmer weather; she found it and stayed! In 1999, she began working at UC San Diego in the Facilities Management Customer Relations unit and took her current position with Project Management in 2006. She has raised two great sons with her husband, Cliff, and likes camping and riding in the desert with family and friends. 

Eric McMann

Eric McMann, Construction Inspector (Consultant)
(760) 594-7323

Eric is originally from Lancing, Michigan but moved to Poway as a young boy. He has worked as a construction inspector since 2002 and began inspecting for Facilities Management in 2016. When not at work, Eric enjoys wakeboarding, snowboarding and skateboarding.

Will Pavlick

Will Pavlick, Project Manager
(858) 534-7862

Will is San Diego born and raised. He began working on campus in 2004 for a specialty contractor where he worked until joining UC San Diego as a Project Manager in 2018. When not on campus, he spends as much time as possible at the beach or traveling the world with his wife.

Julieta Prieto

Julieta Prieto, Project Manager
(858) 534-7779

Julieta has been in the construction industry since 2003, working mostly for electrical contractors on and off the UC San Diego campus. In 2016, she joined the Project Management team as a Project Administrator and was promoted to Project Manager in 2020. In her free time, she enjoys a nice glass of wine and spending time with her daughter and nephews.

Hiroko Wilson

Hiroko Wilson, Contracts Administrator
(858) 822-4470

Hiroko joined UC San Diego in 2018. Before that, she owned and operated a seismic/structural construction company with her husband who also works for UC San Diego as a construction inspector at Capital Program Management. She’s a proud mother of two (three if you count her Springer Spaniel, Beans) and loves taking walks, cooking, reading and attending church with her family.

Questions? Contact the Customer Relations help desk, (858) 534-2930, 7 a.m. – 4:30 p.m. weekdays.