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How to Find Payment Status of a Vendor Invoice

Use this guide to find out when a vendor invoice was paid, or to see its current status.

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1. Access the Payment History.

  1. Go to FinancialLink.
  2. In the Accounts Payable Reports section, find the Payment History of your invoice.

2. Find the payee's identification number.

If you know the payee's FID, SSN or FEIN:

  1. Enter the number in the PayeeID# box.
  2. Click the Submit button.
  3. The payment history for the payee will display.
    Proceed to Step 3.

If you do not know the payee's FID, SSN or FEIN number:

  1. Click the magnifying glass to the right of the Payee ID# box.
  2. Enter the payee's name in the Name Search box.
  3. Click the Search button.
  4. Select the appropriate Payee ID# from the resulting list.
  5. The payment history for the payee will display.
    Proceed to Step 3.

3. Select an invoice.

  • Scroll the pages by clicking the Next box.
  • If you know the invoice number:
    1. Enter it in the box next to "Search for an invoice, payment tracking reference".
    2. Click Find.
  • If you know the document number:
    1. Enter it in the box next to "or a document."
    2. Click Find.

4. View the payment information.

The following information is displayed on the screen:

  1. "Net Approved Amount" is the total amount paid for the invoice.
  2. "Payment Amount" is the total amount of the check or direct deposit sent to the payee/ vendor.
  3. "Due/ Paid Date" is the date of the check or the date the direct deposit was transmitted.
  4. "Payment Number" is the number of the check or the direct deposit.
  5. "APR"indicates if the invoice or credit has been approved.
  6. "CM"indicates if the transaction is a credit (i.e., the payee/ vendor owes us money)
  7. "OPH" indicates the payment is Open, Paid, or on Hold.
  8. "CNI" indicates if the invoice or credit was canceled.
  9. "CNC" indicates if the check or direct deposit was canceled.

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