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Direct Deposit

Read about Disbursements direct deposit, a method of payment for employees, non-employees, and vendors.

Payment Services sends Direct Deposit payments to payees for all non-payroll related expenses. UC San Diego's - Payment Services team is responsible for issuing all non-payroll related payments on behalf of the University. 

Employees or other payees currently set up to receive Direct Deposit via the Payroll Office do not need to enroll in Disbursements Direct Deposit.

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Enroll in Disbursements Direct Deposit

Payees can receive payments through direct deposit to ensure timely delivery over check payments. Once a payment has been processed, payment will post to the payee's bank account within 72 business hours at the discretion of the payee's bank.

To enroll in Disbursements Direct Deposit:

  • Request a direct deposit form by submitting a request through ASK (login required). If you do not have Single Sign-On access for ASK, please contact us by email at directdp@ucsd.edu
  • The payee is required to fill out all fields on the form, including a signature
  • The email address should be the email address in which a notification will be sent to
  • Submit the request form through ASK (login required). If you do not have Single Sign-On access for ASK, please contact us by email at directdp@ucsd.edu

The turnaround time to enroll in Disbursements Direct Deposit is 3 - 5 business days. Once the account is set up with direct deposit, it is immediately effective for all future payments.

Change Disbursements Direct Deposit

If a payee is set up to receive payment through the Payroll office, they do not need to set an account up with Disbursements. To update the information set up with Payroll, the payee should log in to their AYSO account to make changes.

To change Disbursements bank account information:

  • Request a direct deposit form by submitting a request through ASK (login required). If you do not have Single Sign-On access for ASK, please contact us by email at directdp@ucsd.edu
  • The payee is required to fill out all fields on the form, including a signature
  • Select the 'change' option on the form
  • Submit the request form through ASK (login required). If you do not have Single Sign-On access for ASK, please contact us by email at directdp@ucsd.edu

The turnaround time to change bank information or email remittance with Disbursements is 3 - 5 business days.

Cancel Disbursements Direct Deposit

To cancel Disbursements bank account information:

  • Request a direct deposit form by submitting a request through ASK (login required). If you do not have Single Sign-On access for ASK, please contact us by email at directdp@ucsd.edu
  • The payee is required to fill out all fields on the form, including a signature
  • Select the 'cancel' option on the form
  • Submit the request form through ASK (login required). If you do not have Single Sign-On access for ASK, please contact us by email at directdp@ucsd.edu

The turnaround time to cancel bank information with Disbursements is 3 - 5 business days.

Verify An Issue Date of a Direct Deposit

To verify an issue date on a payment request, submit a request through ASK (login required). If you do not have Single Sign-On access for ASK, please submit a request to us by email at disbursements@ucsd.edu

Cancel a Direct Deposit Payment

To request to cancel a Payment issued incorrectly to a vendor via Direct Deposit, follow these instructions.

  1. Fill out the Cancel/ Stop Payment Form (PDF) payment form
  2. Fill out all requested fields
  3. Submit the request form through ASK (login required). If you do not have Single-Sign-On access for ASK, please contact us by email at disbursements@ucsd.edu.
  4. Due to the urgency of the matter, include the Direct Deposit Administrator and Banking Services Supervisor your request:

Note: Direct Deposit payments can only be canceled within a limited time frame.

FAQ

  • How long does it take to enroll in direct deposit?
    • Enrollment in direct deposit takes 3-5 business days.
  • How long does it take to receive payment to the bank?
    • Funds will be deposited into the payees bank account within 72 business hours of issuance from the University. 
  • How do you change the remittance email for direct deposit?
    • A direct deposit form should be submitted via ASK. All fields are required to be filled out, including a signature.
  • How can I see when a direct deposit payment was issued?
    • Payment information can be seen in IFIS, Payment Compass and Financial Link. You may also submit a request via ASK (login required) for assistance from the Banking Services team. 
  • How can I cancel a direct deposit payment that was issued?
    • Direct Deposit payments can only be canceled on the same business day which they were issued. You will submit a cancel payment form via ASK and to the Banking Services team. See 'Cancel A Direct Deposit Payment' above for more details.
  • What should I do if a payment was issued to the incorrect bank account?
    • Submit a request via ASK (login required) to the Banking Services team who will investigate. 

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