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How to Procure a Bus Charter

Read about how to procure a bus charter

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Processing a Bus Charter

In Marketplace enter the following on the Services iRequest:

  • Enter your supplier on the iRequest
  • Complete the service details 
  • In the 'Select one of the following from the list' drop-down, make sure to select 'Chartering of buses, vessels, planes, etc. included'
  • Attach the bus charter documentation (Refer to the Bus Charter Documentation section)
  • Complete the price rationale 
  • Complete the source justification, if applicable
  • After you have completed the iRequest, select the following Account Code in your shopping cart '652310-Bus Charter Services'

Refer to the UCSD Representative Contacts section if you have any questions or concerns.

Bus Charter Documentation

Attach the following completed documents to the iRequest in Marketplace:

Contractors/ External Users Commercial General Liability Per Occ/Agg Auto Liability Combined Single Limit Workers’ Compensation & Employers Liability
Chartered Public Carrier (ground) 1-6 passengers $1MM/$2MM $5MM $1MM/$1MM/$1MM
Chartered Public Carrier (ground) 7-20 passengers $1MM/$2MM $10MM $1MM/$1MM/$1MM
Chartered Public Carrier (ground) 21+ passengers $1MM/$2MM $15MM combined single limit $1MM/$1MM/$1MM

UCSD Representative Contacts

  • Insurance CertificatesEdie Mitchell, Risk Management Manager at 858-534-3820
  • For everything else: Sandra Lopez, Buyer at 858-534-3820

Please submit your Marketplace requisition 10 working days before the date of your bus charter. 

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