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SEOEP Individual Page

Learn more about funds available to support staff members who wish to advance in their careers here at UC San Diego.

The Staff Equal Opportunity Enrichment Program (SEOEP) provides training and career development funds, to staff members as individuals or departments, who are working towards promotion or advancement in their current positions here at UC San Diego. Individuals can apply for awards up to a maximum of $500.  The application period is November 1, 2020 – November 30, 2020.  The proposed Training Activity must be completed between January 1, 2021 – June 15, 2021.

Eligibility

  • Be a career staff employee (part-time or full-time) including Health System staff.
  • Passed probationary period.
  • Most recent performance rating of "solid performance" or better.
  • Try to seek funding from their department first, in addition to submitting a SEOEP proposal.
  • Obtain supervisor approval if Training Activity occurs during work hours.
  • Complete the Training Activity and submit for reimbursement while an active employee at UC San Diego.

Application Requirements

  • Submit your application online.
  • Proposals must be complete and truthful. 
  • Proposals must thoroughly explain how the Training Activity supports the individual in advancing from their current position to another position at UC San Diego.
  • The proposed Training Activity must occur during the Training Activity Time Period.
  • Total costs requested per individual cannot exceed $500.
  • Costs can be for Training Activities such as, but are not limited to:
    • Courses through a college/UCSD Extension
    • Certificate Program
    • Exam Fees
    • Workshops
    • Prep Courses for Exams
  • Funding requests are not permissible toward parking, meals, insurance, lodging, transportation, membership dues, or health costs. 

Important Dates and Timeline

  • Application Period: November 1, 2020 – November 30, 2020.
  • Application Deadline: November 30, 2020 at 11:59 pm.
  • Award notifications announced via email no later than: December 23, 2020
  • Training Activity Time Period: January 1, 2021 – June 15, 2021
  • Reimbursement Deadline: June 15, 2021

Selection Criteria & Consideration

During the committee's review process, the following factors will be considered:
  • Does the proposal demonstrate exactly how the Training Activity will benefit the individual advance from their current position at UC San Diego?
  • Is the proposal part of an attainable career plan for promotion or a career change?
  • Does the proposal directly relate to the aspired position?
  • Is the applicant pursuing an advanced degree? Higher priority will be given to applicants who have not yet attained a bachelor's or advanced degree.

Next Steps After Award

  • Review the Reimbursement Process (below) to ensure all steps are completed appropriately.
  • Complete the exact Training Activity listed in your proposal during the Training Activity Time Period.
  • Training Activity must match the proposal submission.
  • Training Activity and reimbursement request must be completed while an active employee at UC San Diego, or award funds will be forfeited.
  • Any changes to the Training Activity must be approved by SEOEP program manager prior to the start of training activity.
  • If the Training Activity occurs and deviates from the proposal, award funds will be forfeited.
  • If the Training Activity does not occur by the deadline, award funds will be forfeited.
  • Upon completion of the awarded Training Activity, submit the Individual Reimbursement Packet documents to eosaa@ucsd.edu. See Reimbursement Process.
  • If the Individual Reimbursement Packet is incomplete or not submitted by the deadline, award funds will be forfeited.

Reimbursement Process

For reimbursement, individuals must submit:

Department Reimbursement

  • Submit a copy of the account ledger highlighting the paid training expense.
  • Provide the IFOPAL number used for the reimbursement.
  • Allow 3-5 business days for the recharge to be processed.
  • Consult with your department's Fund Manager if you have any questions.

Personal Reimbursement

There are two options for reimbursement.

Please note: If the steps for direct deposit have not been completed by the time an individual's Reimbursement Packet has been received, the reimbursement will automatically be defaulted to a check form which will take 4-6 weeks for processing.

Option 1 - via Direct deposit (preferred)

To ensure timely delivery for reimbursement, individuals must enroll themselves for direct deposit by following this 2 step process:

Step 1: Enroll oneself in Disbursements Direct Deposit through ASK using the steps listed below in this PDF:

Please note: If an ASK account is not created prior to submitting the reimbursement packet, it will be sent back to the individual asking to create an account and resubmit once completed.

Step 2: Submit the Reimbursement Packet by the deadline via email to eosaa@ucsd.edu and allow 2-4 weeks for the reimbursement to be processed AFTER creating the ASK account.

Option 2 - via Check by mail

After submitting the Reimbursement Packet to eosaa@ucsd.edu by the deadline, allow 4-6 weeks for it to be processed and sent to the mailing address provided in AYSO. 

Frequently Asked Questions

  • Who is eligible?
    • Only Career Staff employees who are part-time or full-time. Post docs, faculty, academic appointments, undergraduate and graduate students are not eligible.
  • How do I know if my appointment is considered career staff?
    • Contact your department's HR Contact to help identify your appointment type. 
  • Can I edit my proposal?
    • Once you submit your proposal it is final, so please make sure to submit carefully. 
  • Can I attend conferences?
    • Though conferences are discouraged, the committee does consider them. Please note, if awarded, only registration costs would be covered. SEOEP funds do not cover membership fees to the organization, meals, airfare, lodging etc.
  • Do I need my supervisor to approve my proposal?
    • If the event is during work hours, you will need your supervisor approval. Your supervisor will need to approve your proposal by the application deadline.
  • My training activity will be during work hours. How does my supervisor know to go and approve it?
    • On your proposal, you will enter your supervisor's email address. Once you finish and click submit proposal, they will receive an email with instructions to go in and approve the proposal.
    • *Note: if a supervisor does not approve the proposal on the portal by the application deadline, the proposal will not be reviewed by the committee.
  • What if my supervisor is out of the office and will not return before the deadline?
  • Why can't I create or start a proposal?
    • You must create a profile first before starting a proposal.
  • Can I submit more than one proposal?
    • We discourage multiple proposal submissions. Please note that if you submit multiple proposals and are awarded, it will be a total amount, not the amount per proposal. Example: you submit 5 proposals and your award amount is $160. This means you would receive $160 in total towards all approved proposals, not $160 per proposal.
  • How do I increase my chances of being awarded?
    • Ensure the proposal is as detailed as possible and demonstrates a direct correlation between the Training Activity and how it supports your advancement for your current position.
  • Do I have to wait until the end of the Training Activity Time Period to submit my paperwork and get reimbursed?
    • No, you can send in your Reimbursement Packet once you've passed/completed the Training Activity. 
  • What do I need for reimbursement and where do I send it?
    • Please see the Reimbursement Process Tab for detailed instructions.
  • If I have received previous reimbursements via direct deposit, do I need to re-enroll myself again through the ASK system?
    • No, only individuals who have never received a reimbursement from the University via direct deposit will need to enroll themselves through ASK.
  • Can I submit reimbursement for a different Training Activity than the one I submitted on my proposal?
    • No, to ensure equity, reimbursements will only be applied for the activities approved in the individual's original proposal.
  • What if the Training Activity I listed is full and I cannot take it during the dates I indicated on my proposal?
    • You can take it any time during the Training Activity Time Period, so long as it is the same exact Training Activity and you have enough time to submit your Reimbursement Packet by the deadline.
  • What happens if the institution is no longer offering the course I wanted to enroll in?
  • I submitted my Reimbursement Packet, but have not received my disbursement? 
    • Please allow 2-4 weeks for processing AFTER your ASK account was created and approved for direct deposit.
    • Please allow 4-6 weeks if receiving your check by mail.
For more information, contact eosaa@ucsd.edu, (858) 534-3694.

Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/seoep

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.