Faculty and Staff

TravelLink: Access, Approval Hierarchies, and Training Demos

Last updated October 29, 2009 2:50:14 PM PDT
Give more feedback

Find out about accessing TravelLink, approval hierarchies, and training demos.

TravelLink is a secure campus system that requires a user ID and password.

Training

If you prepare travel for yourself or another traveler, UCSD Travel recommends the following training resources:

Requesting access

Request access to TravelLink through your Department Security Administrator (DSA). To locate your DSA, contact the Administrative Computing (ACT) Help Desk at (858) 534-1853.

Ask your DSA to provide the following items to access TravelLink:

  • A user ID and password to access the Integrated Financial Information System (IFIS)
  • Access to the travel module in IFIS
  • Approval hierarchies for each of the 3 travel document types:
    • Going on a trip: travel preauthorization (TRP)
    • Prepayments for hotel, registration, service fees: travel invoice (TIV)
    • Cash advance: travel advance (ADV)

TravelLink passwords expire every 60 days. Upon expiration, the system prompts you to create a new password. For assistance with your password, contact your DSA.

Approval hierarchy

TravelLink documents route through an approval hierarchy. Your DSA sets up templates for approval, according to established guidelines. You may have several different templates, depending on department requirements. If you have multiple templates, ensure appropriate routing for approval by selecting the appropriate template each time you complete a TravelLink document.

Need an expert on accessing TravelLink? Contact your DSA or the ACT Help Desk, (858) 534-1853.

For more information, contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.

Travel

Training

Departments

Travel