Online Processing for Travel and Entertainment

Find resources for processing travel and entertainment online.

Travel processing online

• TravelLink (use before travel begins):
  • Overview
  • Access, approval, and training
  • Approval process
  • Establishing a travel account
  • Travel preauthorization
  • Preauthorizing travel and obtaining an event number
• MyTravel (use after travel concludes):
  • MyTravel overview
  • Using MyTravel
  • MyTravel: Post-audit process
• MyApprovals (use to approve a MyTravel expense claim):
  • Overview
  • Approver's checklist
  • Using MyApprovals

Other tools

• Use Payment authorization to claim:
  • Entertainment
  • Mileage, if mileage, or mileage and parking, is the only expense
• Use FinancialLink to research an entertainment payment.
• Use the MyTravel query to research an online travel expense claim.

Training

• Online demos for MyTravel, TravelLink, and paper TEVs for foreign travel
• Instructor-led class:
  • Payment authorization

Contacts

• For questions about:
  • Travel policy, training, or demos:
    • Send an e-mail to UCSD Travel.
    • See the UCSD Travel Staff Directory to find a contact who can help you.
  • Access and approval templates for TravelLink or Payment Authorization: Contact your Department Security Administrator (DSA) or business administrator.

Travel

Training

• Interactive Training
• The Essentials
• FAQ
• Online Processing
• Using TravelLink
• TravelLink Access