Travel Training Demos
Link to training demos for TravelLink and MyTravel.
In the right place? For the online tutorial, go to Travel at UCSD on Enrollment Central.
To view a training demo, click a "Start demo" link in the table below.
Note: You can view the training demos with any standard Web browser with the Flash Player plug-in version 6 or higher. A high-speed network connection is recommended.
| TravelLink demos (for setting up travel online) |
Going on a Trip
(Preauthorizing travel)
Start demo |
- Preauthorizes travel
- Generates an event number
- Allows you to request prepayment of certain expenses
- Allows you to report travel expenses online after travel is over, using MyTravel (for most travel situations)
|
Requesting a Prepayment
Start demo |
- Requests that UCSD Travel prepay a preauthorized expense on behalf of the traveler
- Associates the vendor information, such as name and address, with the request
- Allows the vendor to receive payment in advance
|
Requesting a Cash Advance
Start demo |
- Requests a cash advance from UCSD Travel for eligible travelers such as:
- Non-employees
- Students
- New employees whose UCSD Travel Card applications are being processed
|
Viewing the Event Summary
Start demo |
- Displays all relevant information about a travel event in one place, including:
- Payee information such as name and address
- Payment information such as payment status (and reference number if payment has been issued)
- Status of reconciliation, whether processed through MyTravel or a paper TEV
|
| Connexxus demo (for setting up a traveler profile) |
| Start demo |
- Creates your traveler profile
- Allows you to designate a travel arranger
- Allows you to specify travel preferences, payment, and passport and visa information
|
MyTravel demos (for claiming expenses online after traveling)
|
Start tab
Start demo |
- Provides guidance for getting started
- Lists travel events and status
- Confirms preauthorization information
- Allows you to change travel dates from what was preauthorized
|
Expense tabs
Start demo |
- Displays UCSD-paid amounts if applicable
- Allows entry of traveler-paid expenses
|
Review and Submit tab
Start demo |
- Displays summary of expenses and accounting distribution
- Allows you to change the index from what was preauthorized
- Requires confirmation of required receipts retained
- Displays MyTravel claim details
- Allows electronic submission of the claim
|
| MyTravel query (for researching MyTravel claims) |
| Start demo |
- Provides criteria for researching a claim
- Shows summary results with drill down to claim details
- Offers print option for detailed claim view
|
Need more information?
- MyTravel: See an overview
- TravelLink: See information about:
- TEF: See guidelines for completing a TEF
Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization,
delegation of authority, terminology, chart of accounts, and processing applications. The source
for UCSD travel policy is UC Travel
Policy and Regulations.
