Lodging for Short-Term Domestic Travel

Find out about lodging expenses for travel in the continental U.S. that lasts less than 30 days.

Before you book a room, find out how to get discounted hotel rates through Connexxus. Note that:

• You can reserve a single room as long as the cost is reasonable for the location and nature of your trip.
• You won’t be reimbursed for in-room charges such as gym or movie fees.

Reserve a room using one of these methods:

• Use Connexxus, UC's travel program
  • First-time users, see Setting Up a Connexxus Traveler Profile.
  • When Connexxus is in use, the reserved room will be held using the form of payment indicated in the traveler's Connexxus profile.
• Follow payment instructions using TravelLink.
• Use a personal form of payment.
• Use your UCSD Travel Card.

  Note: If you reserve a room more than 21 days in advance and your card will be charged rather than held to secure the room, reconsider using your UCSD Travel Card. This will result in a payment due before your travel. You will need to pay the bill and request reimbursement after your trip.

Pay for your hotel using one of these methods:

• Charge the bill to your UCSD Travel Card and request payment after your trip.
• Use a personal form of payment and request reimbursement after your trip.

After your trip, use MyTravel to report these expenses:

• Hotel tab
  • Enter the lodging amount (single room rate plus tax), including any prepayments by UCSD.
• Meals tab
  • Enter any meal expenses that appear on the lodging receipt.
• Other tab
  • Enter any additional expenses associated with your lodging, such as:
    • Business phone calls
    • Personal phone calls (1 per day allowed)
    • Modem access fee
• If prompted, enter remarks in the Notes field.
• Submit the itemized hotel receipt to the appropriate contact in your department.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.

Travel

Meals, Lodging, & Per Diem

• Meals for Short-Term Domestic Travel
• Lodging for Short-Term Domestic Travel