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Lodging for Short-Term Domestic Travel

Find out about lodging expenses for travel in the continental U.S. that lasts less than 30 days.

Before you book a room, find out how to get discounted hotel rates through Connexxus. Note that:

  • You can reserve a single room as long as the cost is reasonable for the location and nature of your trip.
  • You won’t be reimbursed for in-room charges such as gym or movie fees.
  • An expense for lodging within the vicinity of your home or headquarters is generally not eligible for reimbursement unless an early start time is combined with a distance greater than 40 miles from the headquarter or home, whichever is closest.

Reserve a room using one of these methods:

  • Use Connexxus, UC's travel program
  • Follow payment instructions using MyTravel.
  • Use a personal form of payment.
  • Use your Travel Card.

    Note: If you reserve a room more than 21 days in advance and your card will be charged rather than held to secure the room, reconsider using your Travel Card to avoid any out-of-pocket expenses. See how to request a prepayment to your Travel Card via MyTravel.

Pay for your hotel using one of these methods:

  • Charge the bill to your Travel Card and request payment after your trip.
  • Use a personal form of payment and request reimbursement after your trip.

After your trip, use MyTravel to report these expenses:

  • Hotel tab
    • Enter the lodging amount (single room rate plus tax), including any prepayments by UC San Diego.
  • Meals tab
    • Enter any meal expenses that appear on the lodging receipt.
  • Other tab
    • Enter any additional expenses associated with your lodging, such as:
      • Business phone calls
      • Personal phone calls (1 per day allowed)
      • Modem access fee
  • If prompted, enter remarks in the Notes field.
  • Submit the itemized hotel receipt to the appropriate contact in your department.
Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).