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Purchasing Airfare for UC San Diego Business Travel

Use this step-by-step guide to purchase airfare for UC San Diego business travel.

To report travel expenses, follow MyTravel guidelines or start with the menu for claiming expenses.

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1. Make pre-travel arrangements.

  • Obtain trip and traveler information, including citizenship. If a non-citizen, see requirements to meet Homeland Security rules. If you need help, contact UC San Diego Travel before the traveler arrives.
  • Use MyTravel to preauthorize travel and generate a trip number.
  • If funding is from federal grants and contracts, review the Fly America Act.

2. Make reservations.

  • Purchase airfare through Connexxus, UC’s travel program, using the trip number generated in step 1. Connexxus provides the most compliant, reliable and overall economic fare for UC business travel. Note: If you choose to use any form of a voucher for which there was no out-of-pocket expense, this amount will not be reimbursed. Examples of such non out-of-pocket vouchers include frequent flyer miles and complimentary tickets for release of your seat (voluntarily or involuntarily) for an overbooked flight.

3. Retain the receipt.

  • The original receipt is required for reimbursement. If you have an electronic ticket, the itinerary or invoice serves as the receipt. You can also request receipts for ticketless travel at the airline gate.

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Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).