Overview: Move/ Transfer Expenses

Find out which new employees are eligible for reimbursement of moving expenses.

Move/ transfer expenses include the reasonable costs of moving household goods and personal effects to a new residence. These expenses also include the cost of travel to the new location for the eligible employee and immediate family members.

General guidelines:

• Eligibility
• Obtaining approval
• Arranging payment
• Using a High Value Purchase Order
• Reimbursable expenses
• Conditions for reimbursable expenses
• Taxable expenses
• Requesting reimbursement

• A new employee who has been hired for a position that requires specialized training or experience may be eligible for reimbursement of moving expenses.
• A transferring employee who is relocating to a new UC location may be eligible for full reimbursement of moving expenses.
• An exception to the preceding guidelines may be authorized in advance. Send a request for exception by e-mail following the instructions in Step 4 of the approval guidelines.
• Senior management Group (SMG), Management Service Professionals (MSP), and Directors may also be eligible for a relocation allowance, which is equivalent to a taxable wage not to exceed 25% of the employee’s annualized base salary.

Guidelines for faculty positions can be found on the Academic Affairs Web site.

Notice: UC Policy and Regulations (PDF) is the source for UCSD travel policy. Published UCSD policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts.

Travel

Moves & Transfer

• Expenses
  • Reimbursable Expenses
  • Reimbursement Conditions
  • Taxable Expenses
  • Arranging Payment
  • Eligibility for Payment
  • Obtaining Approval
  • Complete a Travel Expense Form (TEF)
  • Academic and Staff Moves Overview
  • Contacts
• Relocation Allowance