Overview: Arranging Academic and Staff Moves by Purchase Order

See important information and resources that explain the process of using a purchase order to makemoving arrangements for staff or faculty.

Before you begin to arrange for moving, please explore the following:

• For staff moves:
  • Overview: Move/ Transfer Expenses for definitions and guidelines
  • Eligibility for Payment of Moving Expenses for a checklist of eligibility requirements
  • Reimbursable Move/ Transfer Expenses for Staff for a checklist of reimbursable expenses for staff
• For academic moves:
  • Visit the Academic Personnel Web page for moving guidelines for new appointees to faculty positions.

Tips to ensure a smooth move:

• Avoid unnecessary delays by obtaining proper approvals prior to requesting a move.
  • For academic moves, see the Academic Personnel Web page.
  • For staff moves, see Obtaining Approval for Move/ Transfer Expenses.
• Involve the professional buyer as soon as approvals are obtained. The professional buyer:
  • Has knowledge and expertise in moving
  • Can select the most appropriate mover
    • UCSD has favorable contracts with local, national and international movers; these contracts include pricing, negotiated terms and conditions, and set insurance requirements
  • Ensures that all policies and procedures are followed
  • Eliminates duplication of work
  • Acts as liaison between the mover and the employee who is moving
• Follow the procedure on Arranging for Academic and Staff Moves by Purchase Order.

Questions?

• Contact:
  • Central Campus: Mary Watt, (858) 534-6720
  • SIO: Bob Beiner, (858) 534-3753

Travel

Expenses

• Reimbursable Expenses
• Reimbursement Conditions
• Taxable Expenses
• Arranging Payment
• Eligibility for Payment
• Obtaining Approval
• Complete a Travel Expense Form (TEF)
• Academic and Staff Moves Overview
  • Pay by Purchase Order
• Contacts