Faculty and Staff

MyTravel Help: Meals Tab

Last updated October 28, 2009 4:27:42 PM PDT
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Use these guidelines to complete the Meals tab in MyTravel, UCSD's online tool for reporting travel expenses.

Use MyTravel to report expenses for official business travel. For additional MyTravel guidance, see:

This heading on the Meals tab is linked to a glossary definition and will appear in a new browser window when clicked:

For policy on meals during travel, read Meals for Short-Term Domestic Travel. Note: Meals that are part of university-sponsored entertainment are not claimed using MyTravel. Follow guidance provided in MyTravel for claiming entertainment.

Enter the exact amount for applicable meal expenses by day following the policy guidelines provided.

Do not include meals:

  • That were included in conference registration fees
  • That were incurred for a travel event that lasted fewer than 24 hours

Meals Total will be automatically calculated. If you wish to see an updated total reflecting changes you have made, use the Tab key or click somewhere on the page.

Meals Notes field: After you complete a tab and click to continue, MyTravel may prompt you to provide an explanation in this field before proceeding. If so, a message appears near the top of the page. You can also use this field to enter any information that you determine is important for the approver.

Completing the Meals tab: Click Next or click on the tab along the top that you wish to use next. If you click Next, you will see this question appear:

  • Do you need to enter any amount(s) for Registration?
    • Answer Yes if any traveler-paid registration expenses were incurred for the event.
    • Answer No if no traveler-paid registration expenses were incurred. You will then see the next question.

If proceeding to the Registration tab: Registration tab help

If you need to clear all the data you entered on the Meals tab, click Reset Form.

If you need to return to the Hotel page, click Previous.

More information:

  • Link to guidelines in Blink using:
    • The Policy Guidelines link near the bottom of the page
    • Search tools at the top of the page (above the MyTravel tabs)
  • See Travel contacts if:
    • You need help with a special situation
    • You have a specific policy question
    • You need assistance in claiming a particular expense(s) using MyTravel
For more information, contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.

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