Faculty and Staff

MyTravel Help: Ground Tab

Last updated October 28, 2009 4:26:04 PM PDT
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Use these guidelines to complete the Ground tab in MyTravel, UCSD's online tool for travel expense reporting.

Use MyTravel to report expenses for official business travel. For additional MyTravel guidance, see:

Certain headings on the Ground tab are linked to glossary definitions and will appear in a new browser window when clicked:

Enter dollar amounts for applicable traveler-paid expenses.
You may enter a dollar amount in any of the following formats:

  • $125.00
  • $125
  • 125.00
  • 125

Other Ground Transportation Expenses: Use the drop-down menus for Day and Expense Type to report expenses for items such as:

  • Bus fare
  • Shuttle fare
  • Parking costs
  • Taxi fare
  • Train fare
  1. Click Choose a Day and select a date from the list (the listed dates are those that were defined on the Start, Select Date/ Time page).
  2. Click Choose a Type and select a type from the list.
  3. Enter the dollar amount.

If you have more ground transportation expenses to report, click Click here to enter data for more days and expense types.

The Ground Total will be automatically calculated. If you wish to see an updated total reflecting changes you have made, use the Tab key or click somewhere on the page.

Ground Notes field: After you complete a tab and click to continue, MyTravel may prompt you to provide an explanation in this field before proceeding. If so, a message appears near the top of the page. You can also use this field to enter any information that you determine is important for the approver.

Completing the Ground tab: Click Next or click on the tab along the top that you wish to use next. If you click Next, you will see this question appear:

  • Do you need to enter any amount(s) for Hotel?
    • Answer Yes if any hotel expenses were incurred.
    • Answer No if no hotel expenses were incurred.

If proceeding to the Hotel tab, see Hotel tab help.

If you need to clear all the data you entered on the Ground tab, click Reset Form.

If you need to return to the Air tab, either click the Air tab from the selection of tabs along the top, or click Previous.

More information:

  • Link to guidelines in Blink using:
    • The Policy Guidelines link near the bottom of the page
    • Search tools at the top of the page (above the MyTravel tabs)
  • See Travel contacts if:
    • You need help with a special situation
    • You have a specific policy question
    • You need assistance in claiming a particular expense(s) using MyTravel
For more information, contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.

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