Faculty and Staff

MyTravel Help: Air Tab

Last updated October 28, 2009 4:25:41 PM PDT
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Use these guidelines to complete the Air tab in MyTravel, UCSD's online tool for reporting travel expenses.

Use MyTravel to report expenses for official business travel. For additional MyTravel guidance, see:

Certain headings on the Air tab are linked to glossary definitions and will appear in a new browser window when clicked:

UCSD Paid amount: The amount either directly paid through UCSD’s partner agency or stripped from your (the traveler’s) UCSD Travel Card.

Note: Airfare paid by UCSD may be delayed showing in MyTravel as UCSD Paid. Do not enter airfare charged to an employee-held UCSD Travel Card, or billed through Balboa Travel, as Traveler Paid, rather allow a few days and try again.

Enter dollar amounts for applicable traveler-paid expenses.
You may enter a dollar amount in any of the following formats:

  • $125.00
  • $125
  • 125.00
  • 125

Air Total will be automatically calculated. If you wish to see an updated total reflecting changes you have made, use the Tab key or click somewhere on the page.

Air Notes field: You may be prompted to enter an explanation in this field. If notes are required, MyTravel provides a message near the top of the page after you have entered data and completed the tab by clicking Next or by clicking on a new tab. Otherwise, you can use the Air Notes field to enter information that you determine to be important for review by the approver.

Completing the Air tab: Click Next or click on the tab along the top that you wish to use next. If you click Next, you will see this question appear:

  • Do you need to enter any amount(s) for Ground Travel?
    • Answer Yes if any ground travel expenses were incurred for the event.
    • Answer No if no ground travel expenses were incurred. You will then see the next question.

If you are proceeding to the Ground tab, see Ground Tab help.

If you need to clear all the data you entered on the Air tab, click Reset Form.

If you need to return to the Select Date/ Time page, click Previous.

More information:

  • Link to guidelines in Blink using:
    • The Policy Guidelines link near the bottom of the page
    • Search tools at the top of the page (above the MyTravel tabs)
  • See Travel contacts if:
    • You need help with a special situation
    • You have a specific policy question
    • You need assistance in claiming a particular expense(s) using MyTravel
For more information, contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.

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