UC San Diego SearchMenu

Travel and Entertainment Payment Status

Use the information below to assist in locating payment and approval status of a claim.

Preparers, approvers, travelers and meeting coordinators (hosts) can access payment and approval information based on the claim type. Queries can be used by any employee with Single Sign-On (SSO), whereas access to some of the tools listed below may be limited by your role and/or template set up.

Payment status

Item Tool How
MyTravel claim MyTravel Query
  1. Log on MyTravel Query
  2. Enter trip number (and any additional search criteria)
  3. Click Submit
  4. Review trip details
MyEvents claim MyEvents
  1. Log on to MyEvents
  2. Click View or edit an incomplete document (If the claim is complete, click View a completed document)
  3. Locate the document for which you'd like to check the status
  4. Click View to open document details
Note:  Blank field(s) indicate approval is incomplete

Travel payments

  • Prepayments
  • Travel wire/ draft payment
  • Travel Card

Employees should use their Travel Card and the Travel Card prepayment option in MyTravel for trip-related payments and advances.

MyTravel
  1. Log on to MyTravel
  2. Click  Search for prepayment, list the payee's (traveler's) name and click Submit 
  3. Locate the payment and click View to see the approval history and status

Approval status

MyApprovals is the tool to use to process approvals for MyEvents and MyTravel.  MyApprovals can also be accessed through FinancialLink.

Item How
MyTravel claim
  1. Log on to MyApprovals: Pending Approvals
  2. From the Document Type, select MyTravel
  3. Click the link next to desired trip number to view event details

Note: If a given document number is not a hyperlink, then that document cannot be approved online.

MyEvents claim
  1. Log on to MyApprovals: Pending Approvals
  2. From the Document Type, select MyMeetings & Events
  3. Click the link next to desired event number to view event details. 

Note: If a given document number is not a hyperlink, then that document cannot be approved online.

Travel prepayment

(hotel, conference registration)

  1. Log on to MyApprovals: Pending Approvals
  2. From Document Type, select Travel Invoice (TIV)
  3. Click the link of desired document to review details
Travel preauthorization
  1. Log on to MyApprovals: Pending Approvals
  2. From Document Type, select Trip (TRP)
  3. Click the link of desired document to review details
Travel cash advance
  1. Log on to MyApprovals: Pending Approvals
  2. From Document Type, select Advance (ADV)
  3. Click the link of desired document to review details
Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).