Faculty and Staff

Entertainment: Fund-Source Restrictions

Last updated September 23, 2009 5:18:05 PM PDT
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When requesting reimbursement for entertainment, guidelines for fund source use apply. Please see the table below for restrictions on fund sources.

Fund Restrictions
State appropriations general funds
(19900A)

Specific and special
state appropriations
(199XXA, 18000A-18199A)
  • Any portion of meal expenses in excess of the allowed amounts
  • Alcoholic beverage expenses or tobacco purchases
  • The costs of tickets to shows, sporting events, and other similar entertainment venues
  • Exceptional entertainment
Contract and grant funds
  • May be used only if the expenses are specifically authorized in the contract or grant, or by agency policy, and only to the extent and for the purpose(s) authorized
  • No alcoholic beverage expenses or tobacco purchases may be charged to federal funds
Other funds:
Endowments, gifts, and all other funds administered by UCSD
  • Any expenses restricted by the funding agency

In the event of a conflict between agency and UCSD policy, the stricter policy applies.

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Notice: UCSD policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions (PDF).

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