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  • Meetings & Entertainment

Meetings and Entertainment

Last updated October 28, 2009 4:15:41 PM PDT
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invoice sheet

Find instructions, tools, and resources for handling meals or light refreshments expenses for meetings, entertainment, and programmatic activities.

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Essential information

  • Overview
    • Meetings
    • Programmatic activities
    • Standard entertainment
    • Special entertainment
      • Holiday parties and gatherings
  • Approving entertainment
    • Academic Affairs approvers
    • Health Sciences approvers
  • Maximum meal allowances
  • Fund source restrictions

Procedures

  • Request reimbursement or payment
  • Establish or cancel approval authority
  • Track recharges for UCSD Catering or Faculty Club expenses
  • Request reimbursement or payment using a paper form (only if the online method cannot be used)

Tools and resources

  • MyMeetings and Hosted Events (MyEvents) application
    • How to use MyMeetings and Hosted Events (MyEvents)
  • Account codes for meetings and entertainment
  • University-Hosted Events: What to Consider
  • Meetings and Entertainment: FAQ
  • Use of Alcoholic Beverages for a UCSD-Sponsored Event or Meeting

Contacts

Find an expert: Don't see what you're looking for? We can lead you to the right person to ask.

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Notice: UCSD policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions (PDF).

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Travel

  • Before You Travel
  • Booking Options
  • Expenses & Reimbursements
  • Meetings & Entertainment
    • Overview
    • Approving Entertainment
  • Moves & Transfer
  • Training & Guidelines

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