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Travel Card Use and Benefits

Find out about the UC San Diego Travel Card for employees traveling and entertaining for official UC San Diego business.

The Travel Card is to pay for:

  • Official UC San Diego business travel services for the cardholder only
  • Entertainment expenses when the cardholder is acting as the host of official University-sponsored business entertainment

    Note: The card is not for personal use.

Before you use the card, review card management guidelines including timely payment, and:

  • For travel: Ensure that your travel has been preauthorized.
  • For entertainment: Review the guidelines for allowable official entertainment.

See applying for a UC San Diego Travel Card.

Benefits:

  • Eliminates out-of-pocket expenses for airfare: When airfare is charged, it is automatically removed from your account and billed to UC San Diego Travel. This feature is called strip billing.
  • Travel Card Prepayment option allows the cardholder's department to pay for all travel expenses in advance of the trip and request one combined payment to their account.
  • Note: Before charging airfare, you must have a travel event number following preauthorization requirements.

  • Reduce out-of-pocket expenses for meetings and entertainment expenses.
  • Convenient cash advances: Cash advances can be obtained from ATMs worldwide.
  • Quick and easy account reconciliation: Travel Card transactions and account balances are viewable in MyTravel and UC San Diego Travel can make a direct payment to your account. When you use MyTravel and include an amount to pay the Travel Card, payment is issued the next business day, and is posted to your account within three business days. Use the card's online statements feature to reconcile your account.
  • Accident insurance: You receive $500,000 travel accident insurance coverage when you purchase air or rail tickets with the Travel Card.
  • Lost baggage coverage: You are eligible to receive up to $1,250 in lost baggage coverage for domestic and international travel when you purchase air or rail tickets with the Travel Card. This coverage is secondary to carrier indemnity coverage.

Prompt payment and late fees: Card charges are due at 30 days.

  • As a cardholder, you are responsible for prompt payment, and any late fee assessed on past due amount.
  • When cardholders pay late, it affects the entire UC San Diego Travel Card program.
  • Use the Travel Card prepayment option or the MyTravel trip claim to generate payment to the traveler's Travel Card.
  • If you are unable to pay timely, due to unavoidable circumstances, payment made between 30 and 45 days is penalty-free only when there is no previous balance due.

    Note: You can claim late fees as a miscellaneous expense if the fees are due to campus departmental error. Be sure to check the fund source, and ask your campus department to verify that the expense is allowable.

Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).