Obtaining a Cash Advance for Business Travel (UCSD Employee)

• Review cash for employee travel.
• Proceed to step 2 if travel is standard, and use your Travel Card to withdraw cash at an ATM.
• Proceed to step 3 if one of the special circumstances applies.

• Use your Travel Card, following the guidelines, to withdraw cash. You will use a personal identification number (PIN) for ATM transactions. A PIN is provided to each cardholder when the Travel Card is issued. For assistance, contact Travel Card customer service.
• Keep your ATM receipt, and proceed to step 5.

• Use TravelLink: Complete the Request Advance feature using the event number created when travel was preauthorized).
• If you do not have access to TravelLink, contact your department business office or administrator.

You can view the status of your request on Event Summary in TravelLink, for a cash advance requested from UCSD Travel.

• Requests are processed by UCSD Travel beginning the day they are received. Please allow up to four working days for the payment to be issued.
• A cash advance is issued not more than two weeks before the travel start date. If cash is issued via direct deposit, the bank may take up to 72 hours to process it.

• Use the preferred method, MyTravel, to reconcile a cash advance.
  • It automatically deducts the cash that was advanced when you report expenses.
  • You can request that UCSD Travel make a payment directly to your Travel Card account (optional). Indicate the amount on the Summary and Distribution page located on the Review and Submit tab.
• Only if the travel situation is outside the scope of MyTravel, complete a Travel Expense Voucher (TEV) to reconcile a cash advance.
  • List, in the appropriate columns, all of the expenses purchased with the cash advance.
  • List any other travel expenses.
  • List the total of the advance in the Advances and Prepaid Expenses section (box 14).
  • You can request that UCSD Travel make a payment directly to your Travel Card account (optional). Indicate the amount to be paid on the "Direct Payment Corporate Card" line in the Amount Due section (box 15).