Cash for UCSD Employees on Business Travel

Learn how employees can use the UCSD Travel Card for cash, and read guidelines for requesting acash advance.

If you are a UCSD employee on official university business, use your UCSD Travel Card at automatic teller machines (ATMs) for cash withdrawals to pay authorized travel expenses.

The amount spent should be appropriate for meals, incidentals, ground transportation, and other expenses directly related to the business travel event. See step-by-step instructions explaining how employees can get cash for university business travel.

Using the UCSD Travel Card to get cash for authorized travel expenses:

• Cash limits: You are generally limited to a $500 maximum each billing cycle. If you feel circumstances warrant an increase to the limit, provide a detailed explanation to Chrissy Smith, (858) 534-8419.
• Withdrawal fees: A 2.5% transaction fee (minimum $2, maximum $10) applies to each ATM transaction. Request reimbursement for the fee when you complete MyTravel online or a paper Travel Expense Voucher (TEV) after completing your trip.

Cash advance guidelines/ special circumstances: An employee may request a cash advance from UCSD Travel (see instructions) if one of the following special circumstances applies:

• Extended travel (30 days or more): Use the UCSD Travel Card only if you plan on timely payment of the balance. Otherwise, request a cash advance from UCSD Travel.
• Travel to a remote location: Request a cash advance from UCSD Travel if you are bound for a remote location where there may not be an ATM.
• New employee: Request a one-time cash advance for university business travel if you are leaving before your Travel Card application can be processed.

Note: Cash advances issued by UCSD Travel must be reconciled within 21 days after you complete travel. Outstanding cash advances must be reconciled before you can be eligible for future cash advances.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.

Travel

Prepaying

• Conference Registration or Hotel Deposit
• Local Conference Registration
• Requesting a Wire or Draft
• Cash Advances
  • Obtaining
• Cash Advances for Non-UCSD Employees