Cash Advances for Non-UCSD Employees
Last updated
September 23, 2009 5:04:44 PM PDT
Find out how a non-UCSD employee traveling on official UCSD business can request a cash advance from UCSD Travel.
Details on cash advances for non-UCSD employees:
- Foreign travelers: Immigration and Naturalization Service (INS) guidelines can restrict payments to foreign visitors, depending on the traveler's visa type. Review the reimbursement requirements for foreign visitors to see if the traveler is eligible for a cash advance, or contact UCSD Travel prior to hosting the visitor.
- Appropriate amounts: A cash advance is generally for meals, incidental expenses, and ground transportation. The requested amount must be appropriate for the nature and duration of the travel.
- Reconciliation: Cash advances must be reconciled within 21 days of trip completion by submitting a completed Travel Expense Voucher (TEV) (Excel) to UCSD Travel.
- Cancellation: If a travel event is canceled or indefinitely postponed, the cash advance must be returned immediately to UCSD Travel. The traveler can return the issued check or write a check to UC Regents for the amount of the advance.
To request a cash advance for a non-UCSD employee, follow the step-by-step instructions.
Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization,
delegation of authority, terminology, chart of accounts, and processing applications. The source
for UCSD travel policy is UC Travel
Policy and Regulations.
