Faculty and Staff

Establishing a Travel Account

Last updated October 28, 2009 3:10:47 PM PDT
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Follow these steps to establish a new travel account using TravelLink for official university business travel. (See training demos for how to use TravelLink.)

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1. Access TravelLink.

2. Add a new traveler account.

  • Click Add/ Change Traveler Account in the left column.
  • Click Add a New Traveler Account.
  • If you're not already logged in, you'll be asked for your Single Sign-On (SSO) username and password.
    Note: If you don't have access to TravelLink, and you will prepare travel for yourself or another traveler, contact your departmental security administrator (DSA) or business office. If you need to set up an account before you have access to TravelLink, contact UCSD Travel.

3. Complete the request form.

  • Provide traveler information, such as:
    • Name
    • Address
    • Traveler ID
      • For UCSD employees, enter Employee ID
      • For non-employees, UCSD Travel will assign a Traveler ID
        Note: For a non-employee U.S. citizen, a social security number is required by policy to establish a traveler account and pay or reimburse expenses. Access to personal information is strictly limited with security measures in place.
  • Click Submit Form.
  • Receive an e-mail from UCSD Travel within 1 business day to confirm account setup.

4. Verify the reimbursement method.

  • For UCSD employees, reimbursement must be via direct deposit.
    Note: An employee is generally set up for Travel/ Disbursements direct deposit if enrolled in payroll direct deposit (Surepay) and has received a Disbursements payment by direct deposit.
  • For non-employees, reimbursement can be issued via the following options:
    1. Check mailed to a personal/ business address (not a UCSD department), or
    2. Direct deposit, if likely to travel on more than one occasion

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For more information, contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.