How to Use the Directory Updates by Department Contacts Form

There are two ways to open the form:

1. If you have e-mail informing you of changes awaiting approval:
   • Review the e-mail message describing the specific PPS employee changes.
   • Click the link in the e-mail.
   • Enter your Single Sign-On user ID and password.

   Note: Automated e-mails to directory contacts are prompted by changes to an employee's data in the Payroll Personnel System (PPS), including name, department, Mail Code, title, new-hire date or termination date.

2. To open a document without an e-mail link:
   • Go to Search Directory Listings.
   • Enter your Single Sign-On user ID and password.
   • Enter the name of the employee.
   • Click Query.
   • If more than one name appears under Directory Listings, click the appropriate employee's name.

Note: You only need to log into Single Sign-On once for a session with multiple employees.

• Review the latest PPS changes shown in red on the yellow Current Payroll column.
• If you want the new information to appear in the directory, leave the box checked. Uncheck the box next to information you do not want in the directory.
• If an employee has two appointments, choose which title should be used from the pull-down menu. Only the home department will be listed in the directory.
• If an employee is new, you must choose a location from the pull-down menu, complete the phone and fax numbers (if you know them), and choose which directories should show their information.

• At this time you can also make other corrections, such as including a space (LA CRUZ) or an apostrophe (O'HARA) in a last name.
• If needed, make changes to any of these fields: phone number, fax number, room, location (pull-down menu), title description, nickname, URL.
• If needed, add or change an assistant. (Read instructions.)

• Click Preview at the bottom of the form and verify that the information appears correctly.
• Click Submit Changes at the bottom of the form.

Note: If an employee has a separation date, click Delete Listing.