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How to Use the Directory Maintenance Services Application

Department directory contacts, find out how to approve or modify changes to the directory.

Requesting updates

  • To change your own information, search for your listing using "Find Faculty/Staff" on the top right of this page. Click Request Changes at the bottom of your entry page and follow the instructions there.
  • Department directory contacts:
    • To update department information, use the online department listing update form.
    • To update information for individual faculty and/or staff in your department, follow the steps below:

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1. Access the Directory Maintenance Services application.

There are two ways to open the application:

  1. If you have e-mail informing you of changes awaiting approval:
    • Review the e-mail message describing the specific PPS employee changes.
    • Click the link in the e-mail.
    • Enter your Single Sign-On user ID and password.

    Note: Automated e-mails to directory contacts are prompted by changes to an employee's data in the Payroll Personnel System (PPS), including name, department, Mail Code, title, new-hire date or termination date.

  2. To open a document without an e-mail link:
    • Go to Search Directory Listings.
    • Enter your Single Sign-On user ID and password.
    • Enter the name of the employee.
    • Click Query.
    • If more than one name appears under Directory Listings, click the appropriate employee's name.

Note: You only need to log into Single Sign-On once for a session with multiple employees.

2. Review the changes.

  • Review the latest PPS changes shown in red on the yellow Current Payroll column.
  • If you want the new information to appear in the directory, leave the box checked. Uncheck the box next to information you do not want in the directory.
  • If an employee has two appointments, choose which title should be used from the pull-down menu. Only the home department will be listed in the directory.
  • If an employee is new, you must choose a location from the pull-down menu, complete the phone and fax numbers (if you know them), and choose which directories should show their information.

3. Consider changes to other information.

  • At this time you can also make other corrections, such as including a space (LA CRUZ) or an apostrophe (O'HARA) in a last name.
  • If needed, make changes to any of these fields: phone number, fax number, room, location (pull-down menu), title description, nickname, URL.
  • If needed, add or change an assistant.

4. Complete the process.

  • Click Preview at the bottom of the form and verify that the information appears correctly.
  • Click Submit Changes at the bottom of the form.

Note: If an employee has a separation date, click Delete Listing.

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Note: This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/directoryinfo