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PPS Technical Overview

Payroll Personnel System (PPS) comprises computer-based processes and applications that support the administration of employee-related information for the UC San Diego campus and Medical Center.

Processes and applications

The following services and features are available through PPS. Many of them are included in EmployeeLink.

  • Employee Database and Table Maintenance
  • Payroll Time Collection
  • Payroll, Benefit, and Tax Computation
  • Payroll Disbursement
  • Payroll Cost Distribution
  • Leave Accrual
  • Personnel Reporting
  • Personnel Histories
  • External Interfaces

Maintenance and local enhancements

The University of California Office of the President (UCOP) maintains PPS in the form of a "base", or standard, version of the system. In addition to this role as steward of the system, UCOP also operates the system on its own IBM MVS platform on behalf of UC San Diego and 4 other UC campuses. The remaining campuses maintain and operate versions of the standard system on their own IBM MVS platforms.

All campuses alter or extend the base PPS for local use. The UC San Diego PPS version retains a relatively large set of local modifications, many of which are required to support the local financial Chart of Account (COA) structures in the IFIS system. These are very different from the standard UCOP COA structures in the base PPS.

Campus clients

  • Medical Center Payroll
  • Human Resources
  • Academic Personnel Office
  • Student Employment
  • Office of Graduate Studies
  • Medical Center - Human Resources
  • School of Medicine
  • Dean's Office
  • Director's Office
  • Scripps Institution
  • College Provost Offices
  • Budget Office
  • Student Financial Services
  • Campus Audits
  • Departments
  • Employees
  • Business & Financial Services
  • Payroll and Disbursements

Service mechanism

UCOP Operations provides service on the IBM ES, primarily via online access through CICS. The system is written in COBOL II and uses DB2. The Web PAN & EDB Inquiry are available from the mainframe as well. Local UC San Diego resources supply server support for the local EmployeeLink and Data Warehouse processes.