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Setting Up Out-of-Office Messages on Outlook Web Access

Learn how to set up and modify your automatic out-of-office e-mail response on Outlook Web Access (OWA).

These instructions pertain to e-mail accounts hosted on the central mail server, mail.ucsd.edu. If you don't know your server or use a different one, contact your department's system administrator or the ACT Help Desk.

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Activate or modify out-of-office messages.

Activate your out-of-office message

  1. Log in to OWA with your Active Directory (AD) username and password.
  2. Your username is usually the first part of your e-mail address before the @ symbol (e.g. username@ucsd.edu).
  3. If you forget your AD password, you can reset it.
  4. Open the Options menu in the top right corner of the page and click Set Automatic Replies.
  5. Select Send automatic replies and check Send replies only during this time period.
  6. Select a Start time and an End time. Your message automatically turns on and off with the assigned dates.
  7. Enter your message in the text field.
  8. Click Save in the upper left corner next to the Mail icon. Both internal and external users receive this auto-reply.
  9. If you don't want external users to receive the message, uncheck Send automatic reply messages to senders outside my organization and save again.

Create a custom message

  1. Select Send automatic reply messages to senders outside my organization.
  2. Select either Send replies only to senders in my Contacts list or Send replies to all external senders
  3. Enter a customized message in the text field.
  4. Click on Save in the upper left corner next to the Mail icon.

Modify your message

  1. Log in to the Out of Office Assistant as outlined above.
  2. Modify the dates or message as needed.
  3. Click on Save in the bottom right corner next to the green check mark.
Outlook Web Access

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Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/outofofficeweb