Filtering Spam in Outlook 2003/ 2007 — Basic
Last updated
August 21, 2009 10:04:22 AM PDT
Set up mail filters to decrease junk mail (also known as spam) in your e-mail inbox. This basic form of filtering uses the spam status header to filter junk mail into a separate folder.
In the right place? See also advanced instructions.
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- With Outlook open, open the Tools menu and click Rules and Alerts.
- Click New Rule.
- In the Rules Wizard pop-up menu, select Start from a blank rule.
- Click Next > to continue.
- In the Rules Wizard window, use the scroll bar to view all the available conditions. Select with specific words in the message header.
- Click specific words in the second section of the window.
- In the Search Text pop-up window, type X-Spam-Flag: YES.
- Click Add, then click OK.
- Click Next > to continue.
- In the next Rules Wizard window, use the scroll bar to view all the available actions and select move it to the specified folder.
- Click specified in the second section of the window.
- In the Rules and Alerts window, click the Inbox icon and then click New.
- In the Create New Folder pop-up window, type Spam in the Name field.
- Click OK to continue.
- In the next Rules and Alerts window, click Finish.
- Click Run Rules Now.
- Select X-Spam-Flag: YES. You may need to click the Browse button to get to your inbox and spam folders.
- Click Apply.
- Click Close.
- Click OK to finish.
- Incoming e-mail that appears to be spam will automatically be moved to the new folder you created.
- It's possible for legitimate e-mail to be marked as spam.
- Periodically check the contents of the Spam folder to ensure that this has not occurred before deleting its contents.
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