Filtering Spam in Outlook 2010 — Advanced
March 13, 2013 8:46:17 AM PDT
Set up mail filters to decrease junk mail (also known as spam) in your e-mail inbox. This advanced form of filtering allows you to spam "score" and create rules to prevent specific e-mail messages from being tagged as spam.
In the right place? See also basic instructions.
- Look in the mail headers of your e-mail as follows: With Outlook open, select and open the email you wish to view headers. Click File on the menu.
- Click the properties button on the menu.
- A new window will open and it will show the Internet headers, scroll down until you find X-Spam-Level this will show none to several asterisks depending on the spam score. Make a note of the number of asterisks (*) in this line.
- Spam messages may have a row of several asterisks; legitimate messages may have one or none. Check several messages to compare scores.
- Decide on a number somewhere in between and remember you can change the settings later if the filters are too strict or let in too much spam. (4 or 5 is a good place to start.).
- With Outlook open, go to the Home tab, and then click on Rules Icon.
- Click Create Rule.
- In the Create Rule window, check the box next to Subject contains and type X-Spam-Level: ***** (or the number of *s equal to the number you decided upon). .Leave a single space between the colon (:) and the asterisks (*).
- Select Move the item to folder then click Select Folder button.
- Click New button and type Spam in the name field.
- Click OK.
- Click Advanced options.
- In the Rules Wizard window, use the scroll bar to view all the available actions and check the box next to with specified words in message header.
- Click specific words in lower portion of the windows, type X-Spam-Level: *****
- Click Add then click OK.
- Click NEXT > to continue.
- Check the box next to move it to the specified folder.
- Confirm specified word and folder in the lower portion of the window have X-Spam-Level in the message header and Spam folder selected.
- Click NEXT > to continue. To create an exception for a specific e-mail address, continue to Step 7; otherwise, skip to Step 8.
- Check the box next to except with specific words in the sender's address.
- Click specific words in the lower portion of the window.
- Type the e-mail address of the person whose mail you want to receive (e.g., firstname.lastname@example.org).
- Click ADD then click OK.
- Click NEXT > to continue.
- Specifiy name of rule
- Check the box next to Turn on rule to setup rule options. To run this rule on messages currently in the Inbox click Run This Rules Now.
- Review rule description.
- Click Finish.
- Incoming e-mail that appears to be spam will automatically be moved to the new folder you created.
- It's possible for legitimate e-mail to be marked as spam. Periodically check the contents of the Spam folder to ensure that this has not occurred before deleting its contents.