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Filtering Spam in Outlook 2010 – Advanced

Set up mail filters to decrease junk mail (also known as spam) in your email inbox. This advanced form of filtering allows you to create rules to prevent specific messages from being tagged as spam.

In the right place? See also basic instructions.

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1. Determine your preferred minimum spam score.

  • Look in the mail headers of your email as follows: With Outlook open, select and open the email you wish to view headers. Click File on the menu.
  • Click the properties button on the menu.
  • A new window will open and it will show the Internet headers, scroll down until you find X-Spam-Level this will show none to several asterisks depending on the spam score. Make a note of the number of asterisks (*) in this line.
  • Spam messages may have a row of several asterisks; legitimate messages may have one or none. Check several messages to compare scores.
  • Decide on a number somewhere in between and remember you can change the settings later if the filters are too strict or let in too much spam. (4 or 5 is a good place to start.).

2. Begin creating a new rule.

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3. Setup the Rule.

  • In the Create Rule  window, check the box next to Subject contains and type X-Spam-Level: ***** (or the number of *s equal to the number you decided upon). .Leave a single space between the colon (:) and the asterisks (*).
  • Select Move the item to folder then click Select Folder button.

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4. Create Spam mailbox.

  • Click New button and type Spam in the name field.
  • Click OK.

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5. Tell Rules Wizard what to do with spam.

  • Click  Advanced options.
  • In the Rules Wizard window, use the scroll bar to view all the available actions and check the box next to with specified words in message header.
  • Click specific words in lower portion of the windows, type X-Spam-Level: *****
  • Click Add then click OK.
  • Click NEXT > to continue.

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6. What do you want to do with the message?

  • Check the box next to move it to the specified folder.
  • Confirm specified word and folder in the lower portion of the window have X-Spam-Level in the message header and Spam folder selected.
  • Click NEXT > to continue. To create an exception for a specific email address, continue to Step 7; otherwise, skip to Step 8.
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7. Create an exception rule.

  • Check the box next to except with specific words in the sender's address.
  • Click specific words in the lower portion of the window.
  • Type the email address of the person whose mail you want to receive (e.g., gblufin@hotmail.com).
  • Click ADD then click OK.
  • Click NEXT > to continue.

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8. Finish the Rule setup.

  • Specifiy name of rule
  • Check the box next to Turn on rule to setup rule options. To run this rule on messages currently in the Inbox click Run This Rules Now.
  • Review rule description.
  • Click Finish.

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9. Pay attention to filtered spam.

  • Incoming email that appears to be spam will automatically be moved to the new folder you created.
  • It's possible for legitimate email to be marked as spam. Periodically check the contents of the Spam folder to ensure that this has not occurred before deleting its contents.

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