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Registration Guide for New Animal Researchers

Follow these instructions to register for animal research.

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Obtain a Single Sign On Account (SSO)

SSO is the campus wide identity authentication mechanism to maintain secure web sites. You must first establish an SSO account in order to access the Animal Use Protocol System. SSO is maintained by UCSD Administrative Computing and Telecommunications (ACT). Contact ACT directly at acthelp@ucsd.edu or (858)-534- 1853 if you have questions. Do not contact the IACUC office as they have no control over SSO.

STAFF: You will find detailed information regarding SSO at http://blink.ucsd.edu/technology/network/access/business-systems/access.html. You will find "How to Self- Register" and "Reset Your Password" links available on the left navigation column.

STUDENT: If you are an active UCSD student, you already have an SSO account in place.

AFFILIATE: If you are an affiliate (non UCSD-paid post-doctoral scholar, non UCSD student, inactive UCSD employee or student, volunteer, visiting scholar, industrial partner, or are otherwise employed by one of the academic affiliates, such as HHMI, LICR, VASDS, VMRF), who needs access to the system, you will not be able to self register for a SSO account. You must contact the Departmental Security Administrator (DSA) in your sponsoring or PI’s department to assist you in obtaining an SSO account. You can retrieve a list of your DSAs by email or by department.

How do I know if I have an SSO account?

Try to log into AUPS (at http://iacuc.ucsd.edu click on Log In). If you are unable to log in to SSO, then proceed with resetting your SSO password. If you are unsuccessful with those two steps, then you need to obtain a SSO account.

I don't remember my SSO password. How do I retrieve it?

There is no mechanism in place for you to retrieve your password. If you are an active UCSD employee, you would need to reset your password via  http://blink.ucsd.edu/technology/security/SSO/reset.html. If you are an affiliate, please contact your sponsoring department's Departmental Security Administrator (DSA) to have your password reset.

Who do I contact if I run into problems with SSO?

If you know your SSO account username and password but are still having difficulties, you must contact the ACT Help Desk at (858) 534-1853 or acthelp@ucsd.edu. The IACUC/AWP staff are unable to help with SSO problems.

Log in to the IACUC Online Animal Protocol System

Go to http://iacuc.ucsd.edu

Click on "Log In" on the left.

Fill out the brief questionnaire and click on the submit button.

You will receive an email confirmation of your registration.

Complete your Personnel Qualifications Form (PQ) online

Go to http://iacuc.ucsd.edu and log in using your Single Sign On login information.

After log-in, there is a menu of choices. Under 'Other Tasks', click on 'Add or edit my Personnel Qualification (PQ) Form,'

  I.    Edit your personal information

Complete any missing or incorrect personal information.

  II.   Education and Training-

Complete any pertinent education and training relating to your position at UCSD. 'Courses at UCSD' include all classes given by the Animal Care Program (ACP) and will be automatically added once you’ve attended the class.

  III.  Occupational Health

Click on 'UCSD Occupational Health Policy' to access the Occupational Health Policy for Employees or Affiliates with Research Animal Contact. Once you’ve reviewed this information and submitted the appropriate forms to EH& S, click on the box that states, 'I have completed and submitted the UCSD Occupational Health Forms A & B and I understand that I may be required to enroll in the COEM Medical Monitoring Program.'

  IV. Skills and Experience

Select the species with which you will be working, then complete the check boxes related to your experience or training.  If you will be trained, be sure to include the name of the person who will be training you.

Click on 'Add New Species' to add additional species if needed.

Once you have added all applicable species, click on the box that states, 'I certify that I am qualified to perform the procedures listed above, or if not currently qualified, I will assure that I get the proper training and become competent in the procedures.'

Once you have completed the form, be sure to press the 'Submit' button at the bottom of the form.

Ask your PI or Lab Manager to add you to a protocol

Your PI or lab manager will need to add you to his/her protocol by following these instructions:

  1. Go to the IACUC web site
  2. On the Investigator Menu, look for the section ANIMAL USE PROTOCOL APPLICATION
  3. Select  Add/Edit Personnel on Protocol #         
  4. Type in the protocol number where you wish to add the new personnel
  5. Fill out the online form and submit.

Please note that database updates ONLY take place at night, so please wait until the next day if your PI or lab manager cannot locate your name.

Register for Orientation to Animal Research at UCSD (and other classes) through the Animal Care Program


  1. You must have access to the IACUC Animal Use Protocol System AND your Principle Investigator (PI) must add you to his/her protocol before you can register for Orientation or other classes.
  2. Register online using your SSO login.

Obtain vivarium access

  1. All persons entering UCSD Vivaria must be approved for entry by ACP.
  2. Persons working on research (other than casual observation) within any vivarium must meet the following requirements:
    1. Be on an active protocol or be an ACP employee.
    2. Have completed the Orientation to Animal Research at UCSD class.
    3. Be enrolled in the OHSP for animal research.
    4. Wear an ACP identification badge with an up to date sticker while in the facility.
    5. Use the electronic/biometric mechanism for entry into the facility.
    6. Be at least 18 years old.
  3. Obtain the access form (PDF)
  4. Complete the form and print it
  5. Have your PI sign the formBring the form to the ACP Business Office on Tuesday or Thursday afternoons from 1:30 to 4:00 to have your photo taken and security access coded.
  6. Please direct any questions regarding Facility Access including questions about your Access Card to the Animal Care Program using this email: acp-access@ucsd.edu.

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