Zero-Based Budget Overview: This annual process requires each manager to justify a division's recurring budget activity in detail. Find instructions for preparing your ZBB.
Permanent Budget Information (Word file): This report contains all permanently budgeted funds by ORGANIZATION-FUND. The report contains adjustments to the permanent budget and doesn't affect the operating ledger unless a transfer of funds adjusts the current funded areas. All June 30 permanent balances feed into the July operating ledgers and are noted as "July 1 Adjustment" entries.
Permanent Staffing Information (Word file): This report contains all permanently budgeted, career employees and is organized by ORGANIZATION-FUND. Each report organizes employees by title code number. Note: Permanent funds don't fund all "career" employees. If you believe that an employee should be on the report, notify your fiscal contact.
Account Code Summary Report (Word file): This FinancialLink report displays financial column activity for the queried accounting period(s). Use it as a quick summary of account activity for estimating ZBB activities.
Expanded Budget Summary Report (Word file): This FinancialLink report provides various levels of fiscal and budgetary information organized by project, organization, and index level. Two "BFS Standard Templates" are available and useful in comparing ZBB top-worksheet budgets to actual activites, because the template is organized in the ZBB format.
Expenditures By Month Report (Word file): This FinancialLink report provides summarized financial activity by month. Use it to understand and track projection entries and analyze trends.
Financial Team Protocols: These documents describe the tasks required by fiscal administrators to manage their assigned budgets:
One-Time Budget Activity (Excel): One-time costs represent significant costs over and above approved unit zero-based budget allocations that are non-recurring in nature. You must submit a request for BFS-AVC funding to your Controller's Group Senior Manager for endorsement.
Forms
Budget and finance resources
One-Time Funding Request (Excel): Use this form to cover all non-recurring costs that aren't part of your approved (ZBB) operating budget. This includes requests to cover for staff turnover and absences.
Special Functions Request Form (Excel): Use this form to request monies to cover division retreats or division staff appreciation events.
Travel Request Form (Excel): Use this form to request approval to expend funds for travel costs not included in the BFS Training poll or other general meeting costs.
Zero-Based Budget Worksheets (Excel): Use this form to complete your anticipated recurring budget needs for the fiscal year:
