Faculty and Staff

BFS Holiday Schedule and Services (2009-2010)

Last updated November 13, 2009 11:09:08 AM PST
Give more feedback

Find out about holiday-related deadlines and services for Business & Financial Services units.

The following provides important dates for various transactions leading up to and during the university's holiday break (Dec. 19, 2009 – Jan. 3, 2010). Use the unit information below to plan accordingly:

Central Receiving/ Distribution:

  • Contact (858) 536-3225, Ext. 247, Dec. 21-23 and Dec. 28-30, 8 a.m. – noon. Departments will be contacted directly if perishables are received to ensure that recipient’s office is open and the building is accessible.

Disbursements, Express Card Program, and Travel:

The final 2009 disbursement (checks and direct deposits) will be on Dec. 18. The first 2010 disbursement will be issued and mailed on Jan. 5, 2010. To include payments in 2009 business, these divisions must receive the following items by Dec. 15, 2009:

  • Disbursements

    • Payment Authorization transactions (non-travel): Completed and approved online with any required documentation.

Note: Vendor invoices will be processed as usual within terms prior to the campus closure, and processing will resume on Jan. 4, 2010.

  • Travel

    • Meetings, entertainment, and programmatic activities (using MyEvents): Completed and approved with required attachments
    • Mileage (using Payment Authorization): Completed and approved with required documentation
    • Travel and entertainment forms

Note: MyTravel will be available 24/7 through the holidays; however, the final disbursal of funds for 2009 will be on Dec. 18, 2009.

  • Express Card Program Dates

    Express Card Program: In order to give campus customers additional time for redistribution of transactions received during the December month and closure period, the following information applies:

    • Transactions received and generating e-mail notifications between Dec. 9 and Dec. 29 will be modified to extend the IFIS post date to Jan. 8, 2010.
    • For emergencies during the holiday closure, contact US Bank Customer Service at (800) 344-5696.
    • For declines or card limit questions, e-mail expresscard@ucsd.edu. Please be aware during the closure there will be limited monitoring of the e-mail address.

Mail Services:

  • Dec. 21-23, and 28-30, 8 a.m. - noon: For those units that previously requested Messenger Service.  Contact (858) 534-1164, 8 a.m. – 4 p.m. before Dec. 11 to make arrangements.

Payroll:

  • Biweekly payroll checks and direct deposit statements for Dec. 23, 2009, will be delivered only to departments or units that previously notified Mail Services they will be open. All others will receive them on Jan. 4, 2010. Payroll will be closed during the university’s holiday break (Dec. 19 – Jan. 3). 

Purchasing (Procurement & Contracts):

  • Call (858) 534-3084 to activate staff from Procurement & Contracts. Phone messages will be accessed routinely and calls returned promptly.

Storehouse:

  • Dec. 21-23, 28-30: Compressed gas, cryogenic liquids, and dry ice only will be delivered the next business day to departments that placed an online order before 2 p.m. Go to http://storehouse.ucsd.edu/ for online ordering.

Departments

Business & Financial Services

Departments

BFS

See Also

Holiday Closures