Travel Instructions Index

Find step-by-step instructions for travel and entertainment processes.

Advance/ prepayment

• Prepayment
• Cash advances for employees
• Obtaining a cash advance for non-employees

Agency

• See Travel agency

Airfare

• Booking airfare using Connexxus
• Buying airfare for UCSD Business Travel

Approval

• Meetings and entertainment:
  • Canceling approval authority
  • Establishing approval authority
• Move/ transfer expenses
• Using MyApprovals for MyTravel claims

Cancellation

• UCSD Travel Card
• Travel event
• Meetings and entertainment: Canceling an approval authority

Cash advance

• Obtaining a cash advance for:
  • Employees
  • Non-employees

Claim expenses

• Meetings and entertainment expenses
• Mileage expenses
• MyTravel: Claiming travel expenses online
• Claiming travel expenses using a paper Travel Expense Voucher (TEV) for:
  
  • Domestic long-term travel
  • Move/ transfer expenses

Connexxus

• Connexxus Travel Program
• About Connexxus Providers
• Setting Up a Connexxus Traveler Profile
• Discounted Rates Through Connexxus

Event number

• Canceling a travel event
• Getting an event number (preauthorize travel)

Group travel

• Paying for group travel

Hotel

• See Meals and lodging

Lodging

• See Meals and lodging

Meals and lodging

• Booking a hotel using Connexxus
• Lodging for Short-Term Domestic Travel
• Per diem for:
  • Foreign travel
  • Alaska, Hawaii, or U.S. possessions travel
  • Long-term travel (30 days or more) in the continental U.S.
• Paying for hotel deposit
• Claiming expenses for other travel situations (See also per diem)

Meetings and entertainment

• Approving Entertainment
• Recharging UCSD Catering or Faculty Club Expenses
• Meetings
• Programmatic activities
• Special entertainment
• Standard entertainment
• Requesting a payment or reimbursement online
  • Paper form (only if the online method cannot be used)

Mileage

• Requesting mileage reimbursement for a:
  • Private automobile (standard or specially equipped)
  • Private airplane

Moves/ transfers

• Arranging payment
• Arranging a purchase order (move includes household goods or lab equipment)
• Obtaining approval
• Requesting reimbursement

MyTravel

• Approving a MyTravel claim
• MyTravel: Claiming travel expenses online
• Using MyTravel

Per diem

• Per Diem for Travel
• Calculating Per Diem
• MyTravel Help: Per Diem Tab

Preauthorization

• Preauthorizing travel (obtain a travel event number)

Prepayment

• Conference registrations
• Hotel deposits

Registration

• Local conference
• Out-of-town conference

Reimbursement

• Meetings and entertainment expenses
• Mileage expenses: Online reimbursement using Payment Authorization
• MyTravel: Online reimbursement for travel expenses
• Using a paper Travel Expense Voucher (TEV) for:
  
  • Domestic long-term travel 
  • Move/ transfer expenses

Rental car

• Renting a car using Connexxus
• Filing a claim for damage to a rental car
• Renting a car

Service fees

• See Travel agency

Travel agency

• Paying travel agency services fees through a UCSD associate agency

UCSD Travel Card

• Applying for a card
• Filing a claim for rental car damage
• Obtaining a cash advance (employee)
• Using the card online
• Canceling a UCSD Travel Card

Departments

Travel

• Map, Directions, & Parking
• Contacts
• Instructions Index
• Forms
• Org Chart & Mission
• Personal Notification Statement
• Management Council