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Find forms below for travel, entertainment, UCSD Travel Card, foreign guests, moves and transfers, and drafts and wires.
Please read the full Personal Notification Statement before completing the forms listed below. It explains why the information requested must be provided. Unfortunately, if the material you provide isn't correct or complete, the requested action may not be processed.
Use these links to find forms for a specific topic:
| Travel form or process | Action |
|---|---|
| Private Automobile Mileage Voucher (Online process) |
Complete a request for mileage reimbursement online. If claiming mileage only, or mileage and parking only, use Payment Authorization. If you do not have access to use Payment Authorization, you can enroll in training. |
|
Travel expense reporting:
|
Report travel expenses online using MyTravel. For travel situations outside the scope of MyTravel, see instructions for: |
|
Travel Notification and Request for Advance |
Complete these transactions online using TravelLink features:
|
| Associate Agency Service Fee Payment (Online process) |
Request payment of an associate agency service fee online using TravelLink:
If you do not have access to TravelLink, contact your department business office or administrator. |
| Meetings and Entertainment form or process | Action |
|
Request a payment or reimbursement |
Complete requests for payments and reimbursements online using MyEvents. Use the paper form only if you will request Direct payment to the host's UCSD Travel Card account. |
| Approval Authority for University Entertainment (Excel) |
Establish authority for Approving Entertainment and provide a signature file for UCSD Travel. |
| Recharge Approval (Excel) |
Use this form for Recharging UCSD Catering or Faculty Club Expenses. |
| UCSD Travel Card form | Action |
| UCSD Travel Card Application (Word or PDF format) |
Apply for a UCSD Travel Card (for UCSD employees only). |
| Foreign guests form | Action |
| Certification of Academic Activity for Travel Expense Reimbursement or Honorarium Payment (PDF) |
Complete for foreign guests traveling on B-1, B-2, WB, or WT status when honorarium payment is being requested. Complete this form:
|
| Moves and transfers form | Action |
| Academic Appointees Removal Loan Fund (Excel) |
Complete, attach to expense voucher, and submit to Academic Personnel. |
| Reimbursement Authorization (Academic Employees) (Excel) |
Complete and submit to designated vice chancellor. |
| Reimbursement Authorization (Staff Employees) (Excel) |
Complete and submit to designated vice chancellor. |
| Drafts and wires form | Action |
| Wire in US Dollars (Excel) |
See Requesting a Wire in US Dollars |
| Wire in Foreign Currency (Excel) |
See Requesting a Wire in Foreign Currency |
| Draft in Foreign Currency (Excel) | See Requesting a Draft in Foreign Currency |
| Department requirements | Action |
| Customizable Essentials (Excel) |
Business offices can use this form to communicate their department's specific travel requirements beyond UCSD's travel policy. |