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See a list of contacts to call or e-mail with questions about Disbursements.
Service |
Contact |
|---|---|
| 1099 | Robin Posner (858) 534-0859 |
| Advances (cash): Miscellaneous and human subjects | Tracy Buchanan (858) 534-6536 |
| Cashed/ canceled check copies | Karen Reed (invoices) (858) 822-5678 Joseph Mangat (PayAuth) (858) 534-0837 Elisa Mayer (all others) (858) 534-0045 |
| Direct deposits (setting up) | Josie Barber (individuals) (858) 534-0815 Tracy Buchanan (vendors) (858) 534-6536 |
| Drafts (Disbursements) | Zsuzsa Morgan (858) 534-4620 |
| Drafts (Travel) | Kim Coleman (Traveler's last name A-L) (858) 534-0916 Sali Sanders (Traveler's last name M-Z) (858) 534-0798 LaShon Smith (Prepayments) (858) 822-1528 |
| Express Card disputes | Michele Del Signore (858) 534-2353 |
| Express Card fraud | US Bank (866) 540-9904 |
| Express mail: Federal Express, Airborne, DHL, UPS, etc. | Denise Medaris (858) 534-0527 Lourdes Rivera (UPS only) (858) 534-0840 |
| Express Order | Terri Hawley (858) 534-8534 |
| Federal Express: PayAuths | Denise Medaris (858) 534-0527 |
| Freight bills | Denise Medaris (858) 534-0527 |
| Honoraria | Elisa Mayer (858) 534-0045 |
| Human subjects payments | Stephanie Wallace (PayAuth) (858) 534-8518 Tracy Buchanan (Misc. cash advances and scrip) (858) 534-6536 |
| Income tax reporting: 1099 issues | Robin Posner (858) 534-0859 |
| Invoice/ backup/ supporting documentation copies: Make requests by fax. On the cover sheet, include:
|
Fax: (858) 534-8177 |
| Lease/ rent | Josie Barber (858) 534-0815 |
| Memberships | Stephanie Wallace (858) 534-8518 |
| Miscellaneous services (e.g., speakers, lecturers, performers) | Elisa Mayer (858) 534-0045 |
| Payee setups (new): PayAuths | dispayauth@ucsd.edu |
| Payment authorizations | Stephanie Wallace (858) 534-8518 Josie Barber (858) 534-0815 Denise Medaris (Fed Ex. only) (858) 534-0527 |
| Direct deposit/ ACH payments to vendor/ entity | Tracy Buchanan (858) 534-6536 |
| Payment to persons: Direct deposit (ACH) | Josie Barber (858) 534-0815 directdp@ucsd.edu |
| Payment to a vendor or payee: See Purchase order invoice payments. | |
| Payment for personal reimbursements | Josie Barber (858) 534-0815 Stephanie Wallace (858) 534-8518 |
| Petty cash reimbursements | Stephanie Wallace (858) 534-8518 |
| Purchase order invoice payments: Special handling requests for current invoices | Charlotte Collier (858) 534-5763 |
| Purchase order, past due invoice status/ questions/ credit memos for vendor name starting with A | Gloria Tuey-Woo (50%) 858) 534-2306 |
| Purchase order, past due invoice status/ questions/ credit memos for vendor name starting with B, C, R, and Q | Michelle Connolly (858) 534-2539 |
| Purchase order, past due invoice status/ questions/ credit memos for vendor name starting with D through I | Kristin Atlantic (858) 534-0782 |
| Purchase order, past due invoice status/ questions/ credit memos for vendor name starting with J through P | Terri Hawley (858) 534-8534 |
| Purchase order, past due invoice status/ questions/ credit memos for vendor name starting with S through Z | Alex Gutierrez-Burgos (858) 534-4082 |
| Receptionist | Elisa Mayer (858) 534-0045 |
| Rent/ lease: Real property | Josie Barber (858) 534-0815 |
| Scrip: Human subjects | Tracy Buchanan (858) 534-6536 |
| Signature authorizations | Karen Reed (858) 822-5678 |
| Stop payment or cancel check for a PayAuth document | Tanisha Jackson (858) 534-5777 Joseph Mangat (858) 534-0837 |
| Stop payment or check cancel for purchase order invoice payment for vendors starting with A | Gloria Tuey-Woo (50%) (858) 534-2306 |
| Stop payment or check cancel for purchase order invoice payment for vendors starting with B, C, R, and Q | Michelle Connolly (858) 534-2539 |
| Stop payment or check cancel for purchase order invoice payment for vendors starting with D through I | Kristin Atlantic (858) 534-0782 |
| Stop payment or check cancel for purchase order invoice payment for vendors starting with J through P | Terri Hawley (858) 534-8534 |
| Stop payment or check cancel for purchase order invoice payment for vendors starting with S through Z | Alex Gutierrez-Burgos (858) 534-4082 |
| Subscriptions | Stephanie Wallace (858) 534-8518 |
| Telephone bills | Lourdes Rivera (858) 534-0840 |
| UPS bills | Lourdes Rivera (858) 534-0840 |
| Utility bills | Tanisha Jackson (858) 534-5777 |
| Vendors: See Purchase order past due invoice status. | |
| Visa types | Robin Posner (858) 534-0859 |
| Wires (Disbursements) | Zsuzsa Morgan (858) 534-4620 |
| Wires (Travel) | Kim Coleman (Traveler's last name A-L) (858) 534-0916 Sali Sanders (Traveler's last name M-Z) (858) 534-0798 LaShon Smith (Prepayments) (858) 822-1528 |