Equipment Inventory - Internal ACT Procedure

• Manager: Purchase the phone through the Bookstore. Send Justina Houston the pertinent information. Give the invoice to Justina Houston (Data Center), Claire Easton (Systems), or Var Mikkonen (Telecom).
• Justina: Send the phone number to Linda Boles.
• Staff: Read the ACT Cell Phone Policy. If you qualify for a cell phone, ask your manager for approval.
• Manager: Send e-mail to staff approving the cell phone purchase at the Bookstore, with copy to Justina Houston.
• Staff: Purchase the phone through the Bookstore. Send Justina the pertinent information. Give the invoice to Justina Houston (Data Center), Claire Easton (Systems), or Var Mikkonen (Telecom).
• Justina: Send the phone number to Linda Boles.
  • Manager purchases (usually)
  • Staff purchases (occasionally)

• Manager: Order pagers with a CSR form. On the CSR, when you check the pager box and include your ACT index, Justina Houston will automatically receive a copy. After you receive the pager, give Linda Boles and Justina Houston the pager number.
• Justina: Send the appropriate financial person the pager information.

• Manager: Work with the Desktop team to ensure the best prices and correct configuration. Ask Bryan Hurley (Telecom) or Justina Houston (AdCom) to prepare a purchase order (PO).
• Bryan: Notify Justina of the Telecom PO number.
• Desktop team: Give Justina the PDA identification number.

• Manager: Work with the Desktop team for specifications. Ask Bryan Hurley (Telecom) or Justina Houston (AdCom) to prepare a purchase order (PO). If you make additional purchases using the same quote, please send a copy of the PO request to the Desktop team.
• Bryan: Notify Justina of the Telecom PO number.
• Desktop team: Give Justina the identification number.

• Manager: Give receipts and back up for Express Card equipment purchases to Justina Houston (Data Center), Claire Easton (Systems), or Var Mikkonen (Telecom). Write on the receipt which employee is getting the equipment.
• Claire or Var: Send Justina the serial number and identifying information.

• Staff: Request approval for equipment to use at home from your manager. If equipment is available, complete a Home Loan Form and give to Justina Houston. Sign the form again when you return the equipment.
• Desktop team: Confirm disbursement of home loans with Justina by e-mail.
  • Note: Loans depend on availability. Service and support of home loan equipment are the borrower's responsibility.

• Staff: Notify Justina Houston when a pager or cell phone is turned in or traded for a replacement.
• Desktop team: Notify Justina when a PC or PC component is replaced or redeployed to another staff member.
• Justina: Send Linda the phone or pager number changes.

Staff: Give cell phones you don't need and that aren't going to be used again to Claire Easton for donation to UCSD's Women's Center for the National Coalition Against Domestic Violence (NCADV), as recommended by the University.