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How to Make Schedule Changes During the Quarter

Find out how to make changes to the Schedule of Classes after the quarter begins.

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The Scheduling Office contacts the department/ program to make a room change.

  • Notify instructor(s) and teaching assistants (TAs).
  • Post signs in the department/ program office area.
  • E-mail students using the Class List tool.

The department/ program contacts the Scheduling Office to make a room change.

  • Report the room change to the Scheduling Office.
  • Post signs in the office area and on classroom doors indicating the change.
    • Note: Post signs on adjacent windows or walls — do not use tape on painted surfaces.
  • Notify the instructor(s) and TAs.
  • E-mail students using the Class List tool.

The department/ program contacts the Scheduling Office to add a new course or section.

Note: A completed Course Approval form must be on file with the Scheduling Office.
  • E-mail the Scheduling Office and provide the information below:
    • Course number and title
    • Instructor's name, including PID (personal ID number)
    • Preferred day/ time of course
    • Type of instruction (lecture, discussion, lab, etc.)
    • Enrollment limit
  • Scheduling Office staff will assign a room and make the course information available immediately through the online Schedule of Classes.
    • Note: The change will be reflected in ISIS as soon as it is made, but will not be reflected online until after the evening refresh.
  • E-mail students using the Class List tool.

The department/ program contacts the Scheduling Office to cancel courses or class sections.

  • E-mail the Scheduling Office to report the cancellation.
  • Post signs on classroom doors, and in department/ program areas.
  • If a section is canceled, have the instructor announce it in class.

The department/ program contacts the Scheduling Office to request problem and/or review sessions.

After Week 2, e-mail the Scheduling Office, and provide the following information:
  • Name of the course, with section ID if available
  • Day, time, and duration needed (include a second choice)
  • Classroom size (number of students attending)

The department/ program contacts the Scheduling Office to request additional rooms for midterms and finals.

E-mail the Scheduling Office and provide the following information for such requests:
  • Course department
  • Course title
  • Day and time of exam
  • Size of class

Reservations for single-date events (those not scheduled weekly throughout the quarter) cannot be confirmed until after Week 2.

Additional room requests for finals must be made by Week 9, and space will not be confirmed until the middle of Week 10.

The department/ program requests space for special meetings.

E-mail the Scheduling Office with the request.
  • The Scheduling Office assigns space for special meetings in general assignment classrooms on a space-available basis.
  • Confirmations for special meeting space are sent via e-mail to the requesting party.
  • Note: Reservations for single-date events (those not scheduled weekly throughout the quarter) cannot be confirmed until after Week 2.

The department/ program wants to use space in its own facilities or in another facility.

The university assigns space to departments/ programs, which are responsible for scheduling use of that space.

Note: To have department space locations for classes appear on the Schedule of Classes online, notify the Scheduling Office with the dates, times, building, and room.

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