Faculty and Staff

How to Pre-authorize a Student to Enroll in Classes

Last updated September 1, 2009 2:40:41 PM PDT
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If you assist students with enrolling in courses, use this step-by-step guide for online pre-authorization. Pre-authorizing in ISIS allows you to approve students online to enroll in classes or get on wait lists for which they do not currently have access.

Note: You must have a valid User ID to access ISIS. Please see How to Get A User ID (Business Systems) if you need to obtain a User ID.

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1. Follow these steps to authorize students to enroll in sections/courses from which they are restricted.

  • Go to the ISIS RG CRSEAUTH (Course/Section Pre-Authorization) screen in ISIS.
  • Check the following reasons for restrictions:
    • Enrollment limit
    • Prerequisite requirements
    • Enrollment restrictions (major, class level, college, department approval)
    • Stop Enrollment

    Note: The Stop Enrollment flag displays on the CS SECTMNT and SECTOVR screens in ISIS. When the Stop Enrollment Flag for a section is Y, a student must have an override to enroll.

    The ISIS system automatically sets Stop Enrollment to Y when the section becomes full. This ensures that students on a wait list can receive priority if other students drop the section or if the department raises the enrollment limit. The department can also request that Stop Enrollment be set manually.

2. Follow these steps to authorize a student to enroll in any section of a course.

  • Go to the ISIS RG CRSEAUTH screen in ISIS and enter the following:
    • Subject
    • Course
    • Term
    Be sure the Section ID and Section Number fields are blank.
  • Press Enter. If you have entered an invalid code, you will receive an appropriate error message: SUBJECT CODE INVALID, COURSE INVALID FOR SUBJECT, or TERM INVALID.
  • After you retrieve the data for the selected course, tab to the first blank line under the ACTION field. If no blank lines are left, press F8 to page forward until you see a screen with more blank lines.
    1. Enter A in the ACTION field to add an entry.
    2. In the PID field, enter the student's Personal Identification Number (PID).
    3. Enter UN for undergraduate level or GR for graduate level in the STUDENT LEVEL field.
  • In the TYPE field, enter up to three of the following override options:
    • EL = Enrollment Limit Override
    • PR = Prerequisite Override
    • RE = Restriction Override (class level, college, major, department approval)
    • SE = Stop Enrollment Override
    • AL = Override All (EL, PR, RE, and SE)
  • Press ENTER and wait for the ACTION SUCCESSFULLY COMPLETED message to confirm your transaction.

3. Follow these steps to authorize a student to enroll in a specific section of a course.

  • Go to the ISIS RG CRSEAUTH screen in ISIS and enter the six-digit Section ID number in the SECTION ID field.
  • After the retrieved data appears on the screen, follow the procedures listed in Step 2 above.

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For more information, contact Shannon Goodison, (858) 534-4628.