eGrades Tips and Frequently Asked Questions
November 15, 2012 11:38:46 AM PST
Find tips and answers to frequently asked questions about the eGrades tool and process.
Be sure you've read through the eGrades process, and viewed the tutorials.
Click a question below to see its answer.
What is eGrades?
eGrades is a web-based application that allows instructors to submit or change final grades for the students in their courses.
Who has access to eGrades?
eGrades is primarily for Instructors of Record, but there are options for assigning Authorized Graders. Also, the designated Department Chair or other Academic Unit Heads will have access to eGrades.
What is an Authorized Grader?
Authorized Graders are designated to a section by the Instructor of Record.
Authorized Graders are allowed to enter or import grades during the initial grading cycle only; however, they are not allowed to submit grades.
Who can be an Authorized Grader?
Any current UCSD faculty, staff member, or student can be designated by the Instructor of Record to be the authorized grader for a section, as long as they have DSA-approved access to UCSD’s business systems.
Can an authorized grader change grades?
No. Once all the grades for their section(s) have been submitted by the Instructor of Record, the Authorized Grader will no longer be able to access eGrades.
What are the timelines for submitting grades through eGrades?
Grade entry for a current quarter opens at 8 a.m. on the first day of finals and closes at 11:59 p.m. on the Tuesday after the last final for the quarter.
Check Blink's eGrades page to view a current schedule of grade-entry periods.
What if I miss the deadline for submitting grades?
After the grading cycle closes, grades for the current quarter can only be entered as grade changes.
If I miss the deadline for submitted grades, can I still import a file?
No, grade changes can only be entered individually; no file imports are permitted.
What if I'm not on campus?
The eGrades system can be accessed from any computer with an internet connection, on campus or off, around the world.
What if I have an emergency and cannot submit my grades?
In the event of an emergency situation, if an Instructor of Record is unable to submit grades, the Department Chair or Academic Unit Head can submit grades for the section.
What will happen with summer sessions?
Summer Session timelines will be based on the same relative time frames as other quarters.
The same grade-change principles apply to summer sessions as to all other terms.
When will students be able to view submitted grades?
Since grade entry and grade changes submitted by 11:59 p.m. are processed overnight, grades and grade changes will be visible to students on TritonLink the next day.
When can I submit grade changes?
Once grades for a section have been processed, eGrades will permit grade changes for that section for up to one calendar year.
How do I log into eGrades?
To access eGrades from Blink:
- Go to blink.ucsd.edu
- In the toolbox, click on Instruction Tools and eGrades
- Sign in using your Single Sign-On user name and password
To access eGrades directly:
What if I don't have a Single Sign-On account?
Contact your department DSA.
Which browsers can I use with eGrades?
eGrades is compatible with Internet Explorer, Mozilla Firefox, Google Chrome and Safari.
Expand sectionGrade entry and grade changes
Where can I find instructions on how to enter grades?
Can I import my grades from TED or an Excel spreadsheet?
Yes. See the Blink's eGrades page under eGrades import submission.
How do I file an incomplete grade?
Enter the grade as “I” in eGrades. A drop-down box will appear where you can list the reason for the incomplete.
When you're ready to assign the final grade, simply sign in to eGrades and make a grade change.
Note: You cannot perform a grade change changing any other grade to an Incomplete. Leave the grade blank if you may later need to change it to Incomplete.
Can I enter grades for Extension students?
Yes. Extension students appear on your class roster in eGrades.
What's the procedure for grading IP courses?
If you are submitting grades or grade changes for a non-terminal IP course:
If you are submitting grades or grade changes for a terminal IP course:
During the grade submission period, follow the steps for regular grade entry. Grades for the non-terminal courses will back-fill with the appropriate grades.
After the original grade submission period, you must go back and enter grade changes for all of the non-terminal courses in the sequence.
What does the grade option X mean?
The X code is used for academic dishonesty. This replaces the previous designation of IP.
Do I still need to submit a clerical error form to make grade changes?
No. You can make grade changes directly in eGrades. This replaces the need for paper forms.
Expand sectionError messages and troubleshooting
I keep getting the message “Selected request is currently being read or updated by another user. Please try again later," but nobody else is accessing the section. What do I do?
If you logged out of eGrades from any other screen besides the Section List, the section you were viewing is locked. Wait 30 minutes and try again.
My screen went blank. What should I do?
Try refreshing the browser.
If you continue to have problems, contact Academic Records or the ACT Help Desk (see contact information below).
Navigating within the tool
- Don't use your browser's back button.
- Only log out from the Section List screen.
Using the filter box
- Type the section ID into the filter box on the Section List screen to find a particular section.
- The filter box will show all entries that match the sequence of characters you've entered.
- To restore all of the entries, simply clear the filter box.
If the total number of records successfully uploaded does not match the number of students on your grade sheet, a student may have withdrawn from the course.
Assigning or changing grades
- If you mistakenly change the wrong grade, simply change the grade back to the original grade. The Reason column will still say "procedural or clerical error," but e-mail notifications will not be sent out to the student or the Department Chair.
- If you plan to submit an Incomplete for a student but have not received the paperwork before the submission deadline:
- Leave the grade blank, and submit the grades.
- Once you have received the paperwork, go back and do a grade change for the student, changing the blank to Incomplete.
- Note: You cannot perform a grade change changing any other grade to an Incomplete.
If you have any remaining questions, comments, or concerns regarding eGrades contact:
- Academic Records
- Phone: (858) 534-3144
- E-mail: eGrades
- Hours: Mon., Tues., Wed., Fri., 8 a.m. – 4:30 p.m. Thurs. 10 a.m. – 4:30 p.m.