Faculty and Staff

How to Obtain Student Data

Last updated November 20, 2009 10:16:38 AM PST
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Find out how to order customized student data from Admissions and Enrollment Services.

Notes:

  • This student data is available for faculty and staff only.
  • You can also obtain customized student data at no cost from your DSA, or access general student data through QueryLink.

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1. Find out the types and costs of customized data.

  • Types of customized data include standard reports and files. The cost is $75 per hour with a minimum 1 hour charge. CDs containing data cost $2 each.

2. Create a written request.

  • Create an e-mail or print request that includes your:
    • Name
    • Phone number
    • Mail Code
    • Index number
  • Include all parameters needed to fulfill your request:
    • Student level
    • Type of mailing address (current or permanent)
    • College
    • Major
    • Sort order (alpha, ZIP code, major, etc.)
    • Format of data (Excel)
    • Term/ quarter
  • Indicate if you will need this data every quarter or just one time.
  • State the date you will need the data.
  • Include a copy of what you are mailing out and/or a specific reason why you need this data.

3. Submit your written request in one of these ways.

  • U.S. Mail:
    University of California, San Diego
    Attn: IT Data Requests
    Admissions and Enrollment Services
    9500 Gilman Drive
    La Jolla, CA 92093-0080
  • Phone: (858) 534-0908
  • Intracampus mail: Mail Code 0080

Note: After approval, allow 3 to 4 business days to process your request.

4. Check your order.

  • After you receive your order, please check it for accuracy.

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For more information, contact the IT Department, (858) 534-0908.
Note: This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/studentdata