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Taxes: How to Get a UCSD W-2 Statement

Form W-2 reports salary or wage income payments dated in a particular calendar year.

  

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2015 Forms W-2 have been issued to those who received wage/salary payments dated in 2015

Form W-2 was issued to every person who received wage or salary payments dated in 2015 from UCSD. All 2015 W-2s are available online through At Your Service Online (AYSO).

  • Those who chose online delivery through At Your Service Online (AYSO)  before 12/31/15 were notified of the availability of the 2015 W-2s on 1/21/16 via an email with the subject line "IMPORTANT TAX RETURN DOCUMENT AVAILABLE (FORM W-2)" from the "UC San Diego Payroll Office" <prodriguez@ucsd.edu>" announcing the availability of the 2014 W-2 through AYSO.
  • Those who did not choose online delivery through At Your Service Online (AYSO) are also able to access their W-2 online through AYSO, though in addition to the W-2 available online, an identical paper copy was mailed on 1/22/16 to the permanent address in the Payroll Personnel System (PPS) as of 12/31/15. 

W-2s from previous years are available to current and former employees

Current employees can access their W-2s for years 2006 - 2015 through AYSO. W-2s for years before 2006 are available via paper only. 

Former employees can access the W-2s for years 2013, 2014, and 2015 through AYSO. W-2s for years previous to 2013 are available via paper copy only.

How to view and print W-2s through At Your Service Online (AYSO)

Note that a W-2 printed from AYSO is identical to a paper W-2 from the UCSD Payroll Division. Both are acceptable on tax returns.  

1.  Sign into AYSO

A,. Current employees who have used AYSO before, can sign into AYSO:

  • Via AYSO password (any current employee) OR
  • Via Single Sign-On (current employees with business systems access only - see instructions)
  • If you can't remember your AYSO username and password, click "Forgot your Username or Password?" and enter your UCSD email adress

B. Former and current employees who are unable to access AYSO as directed above:

  • Email payrollquestions@ucsd.edu with the subject line "AYSO reset." Include your first name, last name, phone number, the UCSD department you last worked for, and employee ID number from your UCSD ID badge (if you have it). Within a day or two you'll receive an email containing explicit instructions for accessing AYSO. 

2.  Click W-2 under the green "Income & Taxes" heading

3,.  Click on the year you want to view.

4.  Print the Form W-2.

How to request a paper copy of a W-2

Note that a W-2 printed from AYSO is identical to a paper W-2 from the UCSD Payroll Division. Both are acceptable on tax returns.  

Complete the Employee's Request Form - Duplicate W-2 (PDF). Select how you'd like to receive the duplicate W-2 statement by checking "Payroll Pick-up" or "U.S. Mail." Sign the form and submit it to the UCSD Payroll Divison.The form includes instructions for submitting it. Do not email, as it will contain your U.S. social security number.

If you choose delivery via Payroll Pick-Up, bring the signed form and photo ID to the UCSD Payroll Division, which is open 8 - 4:30, Monday through Friday. The Payroll Division is in Torrey Pines Center South (TPCS) at 10280 N. Torrey Pines Dr., #305, La Jolla, CA  92037. It is a brick and black glass building across the street form the Northwest end of campus at the  intersection of N. Torrey Pines Rd. & North Point Driveway. It is directly north of the Sanford Consortium building, and two blocks north of the Salk Institute. When entering the building from the shuttle stop or meters, go through the door at the end of the hall into the parking garage. Cross to the Hillside elevator, and take it to the 3rd Floor. Suite 305 (Payroll) is just a few feet from the elevator door.

Shuttle: It's easy to get to Torrey Pines Center South using the free UC San Diego Campus Loop Shuttles. Get off at the Torrey Pines Center South (TPCS) stop.

Driving: Parking is available underground for those with UCSD B permits, and at meters in the above-ground parking lot in front of the building- bring coins for the meters. 

Questions?

The fastest way to get answers to your questions is to check the pages below. They were developed in response to common questions.

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