UC San Diego SearchMenu

How to Process a Perquisite Payroll Entry

If you are a designated timekeeper, read these step-by-step instructions to process a perquisite payroll entry.

Note: You must complete the requirements for becoming a timekeeperbefore following the steps on this page.

Expand all

1. Make sure the employee meets the necessary criteria.

  • Employees requiring perquisite time entries need to have at least two PPS distributions:
    • One for the total dollar "value" of the perquisite with a PRF DOS code
    • One for the total dollar "cost" of the perquisite with a PRQ DOS code
  • The distributions need to be updated by your department PPS preparer. If you have questions about distributions, check with the PPS contact in your department.

2. Log in to the Online Timekeeping system.

3. Select the pay cycle and your timekeeper code.

  • Go to the Timekeeper Select screen.
  • Select either the biweekly or monthly pay cycle. The current, active pay period will default as the selected choice in the window.
    Note: You may view prior pay period data by clicking the down arrow to the right of the window. Changes to a prior pay period must be made as an adjustment in the current pay period.
  • Select your timekeeper code from the list in the window.

4. Select the employee.

  • Proceed to the Employee List screen.
  • Select the employee name from your list of employees.
  • Proceed to the Detail Entry screen by clicking the [Detail] button.

5. Enter the "value" amount.

  • Select the first distribution pay line. The DOS code should be PRF.
  • Click the Rate field located in the override area of the screen. The DOS code should be PRF.
  • Enter the perquisite "value" dollar amount.

6. Enter the "cost" amount.

  • Select the first distribution pay line. The DOS code should be PRQ.
  • Click the Rate field located below in the override area of the screen. The DOS code should be PRQ.
  • Enter the perquisite "cost" dollar amount.

Note: If the amount of the PRF pay reporting line is greater than the amount of the PRQ pay reporting line, the difference will result in a payment to the employee.

7. Update the entry.

  • Click the [Update] button to update the entry.
  • You will receive the message "Update Completed."

Expand all