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Timekeeping Overview

If you are a designated timekeeper, read this page to become familiar with UCSD's online timekeeping system.

Background

Timekeeping is a Web-based application used by authorized timekeepers to report, administer, and maintain employee hours for payroll time records.

Timekeeping system

Designated timekeepers report all hours worked by employees via the online timekeeping system. To report time, timekeepers use a timekeeper code that is assigned individually to every employee. Payroll assigns these timekeeper codes, and home departments maintain them.

The timekeeping system's role in employee compensation

Currently, employees are compensated in one of two ways:

  1. Salary roll employees (sub 0 or 1) are paid based on data entered into the Employee Data Base (EDB) through the Payroll Personnel System (PPS). These employees are exception-time reported, which means that timekeepers submit a payroll time record only to:
    • Pay overtime
    • Reduce payment due to absences without salary
    • Report compensatory time earned, used, or paid
    • Report leave activity (vacation and sick time)
  2. General assistance employees (sub 2), by contrast, are positive-time reported. For these employees, timekeepers must submit a payroll time record to generate a paycheck. All overtime, compensatory time, and leave activity is also reported on the payroll time record.

My Time Entry (MTE)

My Time Entry is a new web-based application used by authorized employees to report, administer, and maintain hours for payroll time records. Employees enter their time in MTE and time approvers then go into MTE to approve the time.

More information