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Alternate Department Timekeeping

MyTime allows the processing of timecards for two or more departments sharing the same employee.

Department roles

Primary assignment/ department

Employee’s home department (unless all departments involved agree otherwise in writing)

Responsibilities:

  • establish a protocol in writing of the conditions of employment for the secondary departments to follow
  • coordinate with all other departments
  • make sure the employee is paid correctly
  • accept the time for payroll processing

Secondary department(s)

All other departments that contribute to the employee’s salary

Responsibilities:

  • review the timecard
  • communicate with the home department to ensure their employee is paid accurately and on time.

Overtime/ holiday compensation

MTE takes into account the total time submitted by the employee to determine any overtime or holiday pay.

All hours worked by non-exempt employees are combined for the purposes of assessing overtime and/or holiday compensation. Under the Fair Labor Standards Act (FLSA), a federal statute, a non-exempt employee must be compensated with overtime for working more than 40 hours in a workweek.

Implementation

The document below explains how an employee's timecard who works at two departments is processed in MTE.

Multiple Department Employee (PDF)