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How to Process a One-Time Interlocation Payment

A one-time interlocation payment (also known as a one-time intercampus payment) is required when an employee at one campus is eligible to receive a payment originating from another campus. The steps below show how to process this type of payment.

Note: A Payroll one-time interlocation payment is for wages paid to a UC employee for services or work rendered at another UC location. For example, a UCSD employee could be paid for services performed at UCLA. This payment is not the same as a reimbursement of travel expenses. For questions on Intercampus travel, contact Travel through ASK (login required).

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1. Figure out if you are the host or home department.

  • Your department is the home department if one of your employees is eligible to receive compensation for an event or service of short duration from another campus location. As the home department, you need to be aware of the following steps but you do not need to take action.
  • Your department is the host department if an employee from another campus location is eligible to receive compensation for an event or service of short duration from your department. As the host department, you need to follow the remaining steps on this page.

2. As the host department, initiate the process.

  • Notify the staff or academic personnel office at the home department that you will be processing a one-time interlocation payment.
  • Fill out the Interlocation One-Time Payment form.
  • If the payment is for a staff employee, send the form to or contact Liz Duenas, Mail Code 0922, (858) 534-3847.
  • If the payment is for an academic employee, send the form to or contact Mary Baran, Mail Code 0065, (858) 822-3748.

3. Be aware that the following actions will occur.

  • The personnel office for the host department will forward the One-Time Payment form to the personnel office for the home department.
  • The personnel office for the home department will:
    • Review and approve the form.
    • Send the form to Payroll to complete the process.
    • Forward a copy of the form to the home department.

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